Operations Scheduler II

Job Description

Job Description

This is a remote position.

Summary

We are looking for a committed Operations Scheduler II to lead and refine daily operational processes within our Customer Service department. Acting as the central hub for coordination, this position guarantees that all client appointments and service requests are handled with maximum efficiency, directly advancing the company's strategic goals. The perfect candidate will exhibit a proactive approach, uphold exceptional service standards, and thrive when managing intricate logistical hurdles. This role is vital for maintaining steady workflow, reducing operational delays, and providing a smooth experience for both internal departments and external customers.

Benefits

• Full-spectrum health insurance covering medical, dental, and vision care.
  
• Generous vacation time and paid holiday entitlements.
  
• Retirement investment plans featuring employer matching contributions.
  
• Access to ongoing professional growth opportunities and specialized training.
  
• Flexible work options, including remote or hybrid schedules where feasible.
  
• Robust wellness initiatives and comprehensive employee support services.
  

Responsibilities

• Oversee daily scheduling calendars to maximize resource utilization and prevent booking conflicts.
  
• Act as the main point of contact between service units and clients to verify appointments, manage modifications, and respond to questions.
  
• Track key performance indicators to spot workflow bottlenecks and deploy tactics that boost overall productivity.
  
• Keep precise logs of scheduled events, client preferences, and service histories within the management database.
  
• Partner with department leaders to predict staffing requirements and modify rosters in response to varying demand levels.
  
• Quickly address scheduling errors and urgent conflicts to guarantee uninterrupted service delivery.
  

Requirements

• One to three years of prior experience in scheduling, operations, or customer service coordination.
  
• Proficiency in appointment scheduling systems and calendar management applications.
  
• Superior organizational skills, defined by careful attention to detail and efficient time management.
  
• Outstanding verbal and written communication abilities for engaging with a wide range of stakeholders.
  
• Capacity to prioritize tasks in a dynamic environment and adjust to shifting operational demands.
  
• A customer-focused attitude dedicated to resolving issues with professionalism and speed.
  

This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave