Front End Receptionist

Job Description

Job Description

We are seeking a friendly, professional, and organized Receptionist to join our law office. The Receptionist serves as the first point of contact for clients, visitors, and callers and plays an important role in creating a positive first impression of our firm. The ideal candidate will have excellent communication skills, a strong attention to detail, a welcoming personality, and the ability to multitask in a fast-paced office environment.

Key Responsibilities

• Answer and direct incoming phone calls in a professional, courteous, and timely manner.
• Greet clients and visitors warmly and ensure they feel welcomed and comfortable upon arrival.
• Schedule, confirm, and coordinate client appointments and meetings.
• Manage the front desk, including maintaining an organized and professional reception area.
• Direct client inquiries to the appropriate attorney or staff member.
• Take accurate messages and ensure they are promptly delivered to the appropriate individuals.
• Assist with general administrative duties, including filing, scanning, copying, faxing, and organizing documents.
• Receive, sort, and distribute incoming mail and deliveries.
• Assist with preparing correspondence, documents, and other office materials as needed.
• Maintain client confidentiality and handle sensitive information with professionalism and discretion.
• Provide exceptional customer service to clients, potential clients, and visitors.
• Assist attorneys and legal staff with day-to-day administrative support.
• Help maintain appointment calendars and communicate scheduling changes.
• Perform additional administrative duties as needed to support the efficient operation of the office.

Qualifications and Skills

• Excellent verbal and written communication skills.
• Friendly, professional, and welcoming demeanor.
• Strong customer service and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and manage time effectively.
• Proficiency in Microsoft Office, including Outlook, Word, and basic computer applications.
• Ability to handle confidential information with discretion.
• Dependable, punctual, and self-motivated.
• Ability to work independently as well as part of a team.
• Previous receptionist, administrative, or customer service experience preferred.
• Experience in a law office or professional office setting is a plus but not required.

At HahnWalz, P.C., we guide clients through some of life’s most challenging transitions with clarity, compassion, and unwavering advocacy. Our practice focuses on family law and estate planning, helping individuals protect their assets, secure their futures, and navigate divorce with dignity. We believe that legal counsel should be both strategic and empathetic, and our attorneys are committed to delivering solutions that honor our clients’ values and goals. Here, you’ll join a supportive team that values collaboration, integrity, and the human side of law.

Company Description

At HahnWalz, P.C., we guide clients through some of life’s most challenging transitions with clarity, compassion, and unwavering advocacy. Our practice focuses on family law and estate planning, helping individuals protect their assets, secure their futures, and navigate divorce with dignity. We believe that legal counsel should be both strategic and empathetic, and our attorneys are committed to delivering solutions that honor our clients’ values and goals. Here, you’ll join a supportive team that values collaboration, integrity, and the human side of law.