Human Resources Specialist

Human Resources (HR) Specialist

The U.S. District Court for the Eastern District of New York is seeking applicants for a Human Resources (HR) Specialist position located in the Brooklyn, NY Office. This position provides an excellent opportunity to advance to a career in HR. The incumbent will be an integral part of a four-person HR team supporting approximately 350 employees and judges who work in the main office in Brooklyn and our divisional office in Central Islip. The incumbent performs and coordinates administrative, technical, and professional work related to human resources programs. This includes ensuring compliance with the appropriate guidelines, policies, and approved internal controls. This position requires a positive, self-motivated individual who demonstrates collaboration, teamwork, professionalism, discretion, and exceptional customer service and communication skills. The incumbent reports to the Director of Human Resources.

DUTIES AND RESPONSIBILITIES:

• Provide information and guidance to judges, managers, supervisors, and other court staff on a wide variety of HR policies, procedures, standards, and payroll and benefit related matters.
• Assist with coordination of HR policy, benefits, and systems related training as needed.
• Develop and utilize spreadsheets and other documents to track and document a wide range of staffing, payroll, and employee recognition actions. This includes preparing documents, obtaining approvals, and entering and ensuring actions are processed in a timely and accurate manner in various systems.
• Ensure all necessary supporting documentation conforms to requirements and is filed and maintained in local records.
• Handle onboarding and exiting activities for volunteers and interns. This includes preparing supporting paperwork and documents, scheduling and conducting orientation and exit meetings, and ensuring access and identification credentials are issued and collected. Assists senior level HR staff with onboarding/offboarding activities for paid employees when needed.
• Assist with assigned recruitment efforts. Support provided will vary by position being recruited and may include determining and using best methods to source applicants, developing and posting opportunity announcements, checking references, and maintaining all recruitment related records.
• Serve as the official timekeeper for the court. This includes monitoring and processing employees' time and attendance-related records.
• Manage background check and fingerprinting program by verifying applicant employment, checking references, taking employee fingerprints, completing and filing necessary forms, tracking and reporting results, and developing and maintaining record keeping systems.
• Perform reception duties by greeting visitors/callers in person and on the telephone, answering routine questions.
• Perform other HR related clerical and administrative duties may be assigned as appropriate.

Applicants must also possess the following:

Outstanding verbal and written communication skills, excellent customer service, organization, and record keeping skills.

Excellent attention to detail. Knowledge and skill in using Microsoft Word and Excel.

The ability to adapt to different communication styles and to maintain a consistently friendly and approachable demeanor.

The ability to multi-task and be a problem solver who is solution oriented.

The ability to work both independently and collaboratively.

The ability to maintain and respect confidentiality and foster collegial relationships.

The ability to consistently adhere to high standards of professional performance and conduct.

APPLICATION PROCEDURE: Interested applicants should submit the following in one PDF document. The PDF file should be named Last Name, First Name and submitted to the court's employment application box:

1. Letter of interest specifying qualifications in relation to the position which demonstrates the ability to manage and provide excellent customer service describing: (a) relevant knowledge, skills, and abilities, and (b) position title including vacancy number.
2. Resume;
3. Completed Application for Judicial Branch Federal Employment, form AO78.

Address your cover letter to:

Attn: Human Resources Department

United States District Court, EDNY

225 Cadman Plaza East

Brooklyn, New York 11201

Incomplete or applications not submitted as one Adobe PDF document will not be considered.

Applicant Information: The U.S. District Court falls within the Judicial Branch of the U.S. Government. Judiciary employees serve under "Excepted Appointment" and are considered "At-Will" employees. Federal Civil Service rules do not apply. As such, employment may be terminated by with or without cause.

Background Information: You do not have to complete questions 18-20 on the Application for Judicial Branch Federal Employment (AO78). Initial appointment of the successful applicant is provisional pending the required criminal fingerprint check once an offer of employment is made. If hired or promoted at the CL-27 level, the successful applicant will also be required to undergo a five-year background investigation including criminal record, education, residence and credit checks, with subsequent updates every five years thereafter as a condition of employment. All information provided by applicants is subject to verification. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Miscellaneous Information: This position is subject to mandatory electronic direct deposit of salary payments. Applicants must be a United States Citizen. The U.S. District Court for the Eastern District of New York reserves the right to modify the conditions of this job announcement, withdraw the announcement, or to fill the position prior to the closing date, any of which may occur without prior written or other notice.

The U.S. District Court is an Equal Opportunity Employer.