Customer Experience Coordinator - Hilton Chicago

Position Overview The Customer Experience Coordinator will act as liaison between Encore, venue, and customer. Provide customers with information and support in a professional and friendly manner while building relationships to ensure a high‑quality experience. This position will report to Director, Event Technology. Key Job Responsibilities Customer Contact Acknowledge and interact with customers while maintaining a pleasant and professional image. Build relationships with customers to establish trust and open communication. Pro‑actively identify potential issues and provide solutions to client’s concerns. Respond quickly to questions and requests and handle service problems politely and efficiently. Attend venue meetings as required. Billing Communicate billing information to customers, resolve billing concerns and obtain signatures. Convey and enter billing changes and communicate billing challenges to appropriate Encore team members. Prepare billing reports daily and submit them to the venue for reconciliation. Data Entry Enter customer contact information and details into CRM system. Enter and reconcile exhibit customer payments into the billing system. Customer Engagement Accompany selling manager on PreCon and Site Visit meetings as needed. Coordinate customer follow‑up and support thank‑you messages. Coordinate with hotel sales team for site visit attendance and support. Drive customer service excellence by engaging in multiple points of contact throughout the day. Act as a service liaison between customer, Encore team and venue partners. Operational Support Demonstrate knowledge of hotel and facility services. Coordinate and communicate any customer concerns with appropriate venue partner team for resolution. Job Qualifications High School Diploma required. Associate degree preferred. 1+ years of administrative, sales or hospitality experience preferred. Proficiency with Microsoft 365 and web‑based applications. Strong written and oral communication skills. Strong organizational and interpersonal skills. Encore’s Service Level 100, 200 & 300 Certifications to be obtained within 90 days. Ability to multi‑task and work well under pressure. Competencies Deliver World Class Service Hospitality Ownership Do The Right Thing Instills Trust Safety Conscious Drive Results Action Oriented See The Big Picture Ability to Prioritize Value People Communicates Effectively Physical Requirements Sitting: 6‑8 hours per day Standing: 2‑3 hours per day Walking: 0‑1 hours per day Stooping: 0‑1 hours per day Crawling: 0‑1 hours per day Kneeling: 0‑1 hours per day Bending: 0‑1 hours per day Reaching (above your head): 0‑1 hours per day Climbing: 0‑1 hours per day Grasping: 0‑1 hours per day Lifting Requirements 0‑15 lbs: Frequently 16‑50 lbs: Occasionally 51‑100 lbs: Never Over 100 lbs: Never Carrying Requirements 0‑15 lbs: Frequently 16‑50 lbs: Occasionally 51‑100 lbs: Never Over 100 lbs: Never Auditory/Visual Requirements Close Vision: Continuously Distance Vision: Frequently Color Vision: Continuously Peripheral Vision: Occasionally Depth Perception: Occasionally Hearing: Continuously Pushing/Pulling Requirements 0‑15 lbs: Occasionally 16‑50 lbs: Occasionally 51‑100 lbs: Never Over 100 lbs: Never *Identifies the physical requirements that team members perform without assistance. Team members must be able to meet these physical demands in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment Hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. Conditions vary between moderately quiet to noisy volumes. Team members may be asked to work in multiple hotel locations. Working times include irregular hours, on‑call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area. Hourly Pay Range: $17.21 – $22.37. The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. #J-18808-Ljbffr Encore Global