Administrative Receptionist (OCP26413)

General Role Description

Receive and assist visitors and callers as the first point of contact with the Company and provide administrative services

Role Accountabilities

Greet visitors, evaluate their needs, and notify their hosts, refer, or respond appropriately, with discretion and confidentiality, ensuring company and personal information is protected

Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality, ensuring company and personal information is protected

Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges, and recordkeeping and reporting

Provide services in the Company's print center, as applicable

Plan, organize, and execute arrangements for business meetings; prepare and distribute materials, minutes, and associated documents and communications, as requested

Ensure travel and lodging arrangements are coordinated with the Company's travel agent, as requested

Plan, organize, and administer a variety of Company activities, as requested

Ensure sufficient and appropriate office supplies are available for the office, as requested

Coordinate with vendors for office services and maintenance, as requested

General Employee Accountabilities

Bring full effort to bear on tasks assigned by manager

Give manager best advice

Give earliest notice when work cannot be delivered as specified

Cooperate and collaborate with peers and interact cross-organizationally as specified by manager

Exemplify Company Core Values: Integrity, Client Focus, Team Orientation, and Personal Commitment

Comply with all Company policies, practices, and procedures and all regulations and laws

Recommend viable improvements proactively

Ensure effective utilization of business tools and processes