Billing Coordinator

Billing Coordinator

This position is responsible for ensuring accurate and timely billing for industrial and refinery services while supporting project controls, revenue integrity, and operational reporting. The Billing Coordinator serves as a liaison between operations, accounting systems, branch locations, collections, corporate billing, subcontractors, and refinery audit teams.

Key Responsibilities

• Reconcile daily TRACK system time records for GFL personnel and subcontractors, resolve discrepancies, and validate cost codes and PO allocations.
• Prepare billing backups and verify compliance with T&M, Lump Sum, and Unit Rate contract terms and rates.
• Produce accurate and timely invoices for industrial, commercial, temporary, and refinery services.
• Maintain daily headcount and fatigue management logs.
• Support audits, revenue recognition, SOX documentation, and revenue leakage tracking.
• Generate billing metrics, revenue analysis, queries, and management reports.
• Coordinate with operations, collections, refinery audit teams, vendors, and corporate departments on billing and reporting issues.
• Maintain billing, reporting, and data integrity processes in compliance with company standards and policies.
• Perform additional duties as assigned.

Required Qualifications

• 2–3 years of experience in industrial billing, accounting, or project controls in a refinery, petrochemical, or heavy industrial environment.
• Proficiency with TRACK (Management Controls).
• Advanced Microsoft Excel skills, including vlookups and pivot tables.
• Strong analytical, mathematical, organizational, and problem-solving skills.
• High attention to detail with the ability to meet deadlines and work independently.
• Strong verbal and written communication skills.

Preferred Qualifications

• Experience with Marathon Petroleum or similar Gulf Coast refinery facilities.
• Familiarity with T&M, Lump Sum, and Unit Rate contracts.
• Associate degree in Accounting, Computer Science, Business, or related field.
• Experience with billing systems, reporting, and data integrity processes.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, Access, and Project.

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact View email address on click.appcast.io. Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.