Entry Level - Administrative Assistant

Job Description

Job Description

Administrative Assistant (Construction) – Entry Level

Position Summary

We are seeking a detail-oriented and organized administrative assistant to support our construction operations team. This is an excellent opportunity for someone looking to grow their career in the construction industry. Candidates with prior construction experience, field exposure, knowledge of construction terminology, or experience supporting construction projects are highly encouraged to apply.

The ideal candidate will assist with administrative tasks, project documentation, scheduling, communication with vendors and subcontractors, and general office support to ensure projects run smoothly and efficiently.

Key Responsibilities

• Provide administrative support to project managers, superintendents, and office staff.
• Answer phones, respond to emails, and direct inquiries appropriately.
• Prepare, organize, and maintain project files, contracts, permits, and correspondence.
• Assist with scheduling meetings, inspections, and project-related appointments.
• Enter and update project information in company databases and software systems.
• Track and maintain subcontractor and vendor documentation, including insurance certificates and contracts.
• Support payroll, timecard collection, and employee onboarding documentation as needed.
• Assist with purchase orders, invoices, and job cost documentation.
• Coordinate deliveries, materials, and communication with vendors and suppliers.
• Maintain accurate records and ensure documents are filed according to company standards.
• Perform general office duties, including scanning, filing, copying, and data entry.
• Help ensure compliance with company policies and construction project requirements.

Qualifications

Required

• High school diploma or equivalent.
• 1+ years of administrative, office support, or customer service experience.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Experience working in construction, trades, contracting, property maintenance, or related industries.
• Familiarity with construction terminology, project documentation, and jobsite operations.
• Knowledge of permits, subcontractor coordination, and construction scheduling processes.

Desired Skills

• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and as part of a team.
• Professional and customer-focused demeanor.
• Comfortable interacting with field personnel, vendors, subcontractors, and clients.
• Strong data entry and recordkeeping skills.
• Ability to maintain confidentiality and professionalism.

Job Type & Location

This is a Contract position based out of Rocklin, CA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rocklin,CA.

Application Deadline

This position is anticipated to close on Aug 1, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.