Accounts Payable Specialist II

Accounts Payable Specialist II

TDX Holdings is recruiting for the position of Accounts Payable Specialist II. This is a regular, full-time position located in Anchorage, AK. This position reports to the Accounts Payable Manager.

Job Summary:

The Accounts Payable Specialist, Level II (APS II) will perform a variety of accounting tasks to include Accounts Payable (AP), processing invoices, matching source documents, securing appropriate approvals, keying information into the accounting system, processing payments, assisting and ensuring that all vendor invoices are paid promptly, assisting in reviewing vendor account schedules for past due invoices, assisting in streamlining AP processes, and assisting in managing year-end 1099 functions.

Essential Duties and Responsibilities:

• Process all accounts payable for timely and accurate payment.
• Oversee the accurate payment of invoices and recording of expenses, including processing purchasing card (Pcard) payments, clearing bank transactions, and completing monthly and automatic payments.
• Understand AP's impact on the general ledger and the financial statements.
• Match source documents against invoices and receiving reports.
• Accurately enter information into the accounting system.
• Process, summarize, and reconcile weekly check runs and Automated Clearing House (ACH) payments.
• Secure appropriate approvals.
• Research and resolve invoice inquiries/discrepancies.
• Process inter-company invoices as required.
• Set up and maintain vendors files.
• Reconcile vendor accounts and statements.
• Establish and maintain excellent working relationships with internal and external stakeholders.
• Responsible for preparing and distribution of expense reimbursement and per diem payments to employees.
• Train and assist AP staff as needed.
• Document workflow and AP processes as they evolve to ensure up to date procedures.
• Responsible for audit duties to include maintenance and filing of all vendor documents as well as assisting in data entry for month-end and year-end closing.
• Assist with audits.
• Performs other related duties as required.

Minimum Requirements:

• High school diploma, or equivalent, required.
• At least two (2) years of related accounting experience or directly related business school or college course may be substituted equally for experience or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• Experience in cost accounting is beneficial.
• Proficiency in Microsoft Office suite programs and data management software required. Experience working with Viewpoint preferred.
• Knowledge of basic bookkeeping, accounts payable cycle and billing practices.
• Must make varied arithmetic computations and tabulations accurately.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

• Good interpersonal and analytical skills.
• Strong organizational, planning, and time management skills; ability to meet deadlines.
• Excellent communication skills – written and oral – email, phone, face to face.
• Ability to work independently with little direction on assigned tasks, as well as to accept direction on given assignments.
• Ability to work collectively with the administrative team associates, working through chain of command.
• Ability to work with minimum supervision.
• Ability to multi-task, handle a large number of administrative duties.
• Ability to understand departmental operations and procedures.
• Must provide outstanding customer service to external and internal customers.
• Must recognize need for confidentiality and securing of sensitive information.

Notes:

This job description in no way states or implies that these are the only duties to be performed by this employee. This employee will be required to follow any other instructions and to perform any other duties requested by their supervisor. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not to be construed as an exhaustive list of responsibilities, duties, and skills required of a person in this position. Furthermore, these statements do not establish a contract for employment and are subject to change at the discretion of Tanadgusix Corporation (TDX) and its subsidiaries.

Equal Opportunity Employer/Shareholder Preference

TDX is an Equal Employment Opportunity and Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran protected status or any other characteristic protected by applicable law. Native Preference applies pursuant to P.L. 93-638, and TDX grants employment preference to shareholders of Tanadgusix Corporation and their spouses and descendants to the extent allowed by law. Prior to employment, successful completion of a background investigation and pre-employment drug screen may be required.

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