Executive Admin LibertyWorks

Job Description Job Title: Executive Assistant Working Pattern: Onsite Location: Indianapolis, IN Responsibilities Provide senior‑level clerical and administrative support for up to five senior leaders at the Rolls‑Royce Indianapolis Campus. Use computers for spreadsheets, word processing, database management, and presentation software. Compose routine letters, type correspondence, generate reports, and other documents. Assist with compiling and developing the annual department budget. Create presentations, distribute meeting notes, make copies of correspondence and other printed material. Schedule appointments, make travel arrangements, process and track expense reports. Take dictation and transcribe notes. Interact professionally with employees, visitors, customers, and vendors. Assist with technical‐related problems with audio‑visual equipment in conference rooms. Promote a compliance culture in the area of responsibility and uphold the essence of the Rolls‑Royce Code of Conduct. Perform special projects as required. Maintain a Secret Level Security Clearance. Principal LW Liaison with UAW Trades. LW Lead for all HVAC, plumbing, power maintenance and resolution calls. LW Lead for management of 49,800 sq ft office COVID cleaning. External face for onsite customer meetings: First point of contact with visitors (email and phone), create and provide unique LW visitor pack ahead of time, greet at door, escort, manage the meeting desk, and coordinate security. Lead internal tour requests and coordination. Manage internal foreign visit requests during opening and closing. Perform auditable internal G&H form. Manage the $65,000 office supply budget for 142 employees. Project manager for the $175,000 recapitalization of the LW boardroom. Manage the LW FedRamp business‑critical communication tool required for U.S. DoD customers, supporting five licenses and 50 users. Responsible for all LW mail functionality (receive and distribute incoming mail, handle outgoing mail, send 30–40 business‑critical FedEx packages per year). LW Lead for hosting internal temporary project teams of up to ten employees—security, badging, training, seating, and IT. LW Lead for high‑priority IT issue resolution. Maintain accurate LW organizational and seating charts for 142 employees. Creative lead for the monthly five‑page LW newsletter covering calendar, safety, security, and personal interest. Lead organizer for two onsite all‑hands meetings for 142 employees. Coordinate and organize weekly LW RT staff meetings. Qualifications High school graduate or GED equivalent with five years of administrative assistance experience. Must obtain and maintain a security clearance; U.S. citizenship is required. Preferred Skills Intermediate knowledge and skills in letter and report formatting. Intermediate oral and written communication skills. Intermediate organizational and follow‑up skills. Intermediate interpersonal skills with the ability to work effectively with others. Ability to maintain confidentiality. Ability to prioritize work assignments. Analytical ability to solve complex problems and apply appropriate solutions; proficiency with PC and MS Office Suite. Familiarity with organizational structure. Benefits We offer excellent development opportunities, a competitive salary, and exceptional benefits. These include a discretionary bonus plan, employee support assistance, employee discounts, and a comprehensive Total Rewards package. Eligible employees may enroll in health, dental, vision, disability, life and accidental death & dismemberment insurance; a flexible spending account; a health savings account; a 401(k) retirement plan with company match; an Employee Assistance Program; paid time off; paid holidays; paid parental and family care leave; tuition reimbursement; and a long‑term incentive plan. Options vary based on eligibility factors such as hire date, employment type, and collective bargaining agreements. Hybrid work is offered, allowing employees to balance time between office, home, or another remote location. Employees are expected to attend the workplace for collaboration and specific reasons, averaging three days per week. Relocation is not available for this role. Equal Opportunity Statement Rolls‑Royce is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristics. Job Expiration Job Expires: 6/4/26 #J-18808-Ljbffr