Administrative Assistant

Job Description

Job Description

Administrative Assistant

A small, multi-faceted South Central Pennsylvania firm is looking for an organized, motivated,
and detail oriented administrative person to assist in managing three businesses under one roof.

Skills:

• Proficient with Microsoft Office Suite – Word and Excel in particular
• Telephone Etiquette – listening and responding appropriately
• Effective communicator – verbally and written (correspondence, emails, etc.), including correct punctuation, proper grammar, and professional tone
• Adept at storing and retrieving files – physically and on a computer
• Transcription from dictated information
• Bookkeeping experience – writing checks, making deposits, reconciling accounts using company software
• Familiarity with financial accounting, and tax software a plus, but not required
• Transcribing
• Dictation

Characteristics:

• Ability to work independently – process information, follow instructions, and complete tasks with minimal supervision
• Strong time management skills – punctual, meet deadlines, readjust priorities when unforeseen issues arise, plan the day for productivity
• Highly organized
• Multi-tasker
• Concern for security and confidentiality
• Team member with demonstrated interpersonal skills and positive attitude
• Ability to work in an atmosphere where the work is varied each day

Administrative Assistant

A small, multi-faceted South Central Pennsylvania firm is looking for an organized, motivated,
and detail oriented administrative person to assist in managing three businesses under one roof.
Job Responsibilities include:

 

• Provides administrative support to ensure efficient operation for three businesses.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Carries out administrative duties such as filing, typing, copying.
• Transcribing correspondence from dictation.
• Supports team by performing tasks related to organization and strong communication.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Bookkeeping experience – writing checks, making deposits, reconciling accounts using company software
• Familiarity with financial accounting, and tax software a plus, but not required

The ideal candidate will possess the following skills and characteristics:

• Proficient with Microsoft Office Suite – Word and Excel in particular
• Telephone Etiquette – listening and responding appropriately
• Effective communicator – verbally and written (correspondence, emails, etc.), including correct punctuation, proper grammar, and professional tone
• Adept at storing and retrieving files – physically and on a computer
• Ability to work independently – process information, follow instructions, and complete tasks with minimal supervision
• Strong time management skills – punctual, meet deadlines, readjust priorities when unforeseen issues arise, plan the day for productivity
• Highly organized
• Multi-tasker
• Concern for security and confidentiality
• Team member with demonstrated interpersonal skills and positive attitude
• Ability to work in an atmosphere where the work is varied each day

Work Hours and benefits:

• Monday through Friday, 8:00 am to 5:00 pm
• Comprehensive benefit package, including health, dental, and vision insurance.
• Eligible for company profit sharing plan after one year of employment.
• Education and Experience Requirements:
• High school diploma or equivalent education required
• 3 years of administrative assistant experience