Construction Office Manager

Job Description

Job Description

Work Type: Full Time, Fully Onsite, Direct Hire Compensation: $60-68k/year Benefits: 401k match options, Health insurance not provided Responsibilities

• Manage daily office operations and serve as the primary administrative support for a custom home building, renovation, and property management business.
• Handle accounts payable and accounts receivable, including invoice processing, payment tracking, deposits, check writing, reconciliations, and financial record maintenance.
• Answer phones, greet visitors, and manage office communications in a professional and customer-focused manner.
• Maintain organized records for contracts, proposals, permits, invoices, project documents, vendor information, and customer files.
• Assist with construction administration, including permitting, project documentation, and coordination with vendors, subcontractors, clients, and field teams.
• Support job costing, bookkeeping activities, and accurate financial reporting.
• Monitor office supplies, vendor relationships, and administrative workflows to ensure efficient operations.
• Coordinate schedules, meetings, and project-related communications.
• Assist leadership with reports, correspondence, project updates, special projects, and other ad hoc administrative needs.
• Maintain confidentiality while supporting a high-end client experience and helping projects move forward efficiently.

Qualifications

• Previous experience in office management, construction administration, bookkeeping, accounting support, property management, or a related administrative role preferred.
• Experience with accounts payable, accounts receivable, invoicing, check processing, and general bookkeeping.
• Construction industry experience strongly preferred, including familiarity with permitting processes and working with contractors and subcontractors.
• Experience using QuickBooks; Buildertrend experience preferred.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills with a professional and proactive approach.
• Strong attention to detail and ability to maintain accurate documentation and records.
• Proficiency with Microsoft Office, email, calendars, spreadsheets, and document management systems.
• Ability to work independently, solve problems, and take ownership of day-to-day office operations.
• Comfortable working fully onsite in Wellington and eager to grow with a small, hands-on construction company.

Pay Details: $60,000.00 to $68,000.00 per year

Search managed by: Haley Bosco

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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