Department Associate

Department Associate Overview The Foundation is seeking a Department Associate to support department-level operations with responsibility for coordinating workflows, maintaining tracking systems, and supporting project execution. Responsibilities are structured to align with our departmental processes, tools, and team-based workflows, with administrative and logistical activities integrated across teams and the organization. Qualifications Associate or Bachelor's degree preferred but not required Minimum 5 years of related experience, including support of multiple team members Prior experience in foundation, nonprofit or philanthropic setting strongly preferred Experience with project management, grants administration, and/or contract processing preferred Working knowledge of project management platforms (e.g., Monday.com), grants management systems (e.g., Fluxx), and financial platforms (e.g., Concur, Sage Int) Demonstrated project management skills and ability to track multiple workstreams, manage competing deadlines, and drive work to completion with minimal supervision Proficiency in MS Word, Excel, and PowerPoint; comfort with virtual meeting platforms and document management systems Strong relationship-building skills; ability to engage professionally with a wide range of internal and external stakeholders Excellent oral and written communication skills, including drafting clear correspondence and summarizing complex information Proactive, self‑directed work style; able to anticipate next steps and take initiative in fast‑paced or ambiguous situations Exceptional attention to detail with the ability to understand broader strategic context and big‑picture goals Adaptable and flexible; positive attitude, sound judgment, and unwavering integrity consistent with the Foundation's mission and values Research and analysis skills necessary to prepare materials/documents; ability to incorporate feedback effectively from team members Core Qualities Stewardship Integrity Excellence Inclusiveness Equal opportunity Service delivery Effectiveness Respect #J-18808-Ljbffr Homeword