Coordinator

Administrative Support Position

This position entails administrative support of the Texas Regional Partner and members of the local team. The objective of the position is to assist the team in advancing projects through the development and construction process, as well as, assist in receiving leasing requests and any other administrative tasks for the office.

Job duties include:

• Greet office guests and prep/coordinate conference and training rooms, as needed
• Receive phone calls and office inquiries and direct to appropriate team member or HQ
• Aid in coordination and processing of plans, contracts, and related materials
• Track projects as they move through the development review and approval process
• Receive, distribute and maintain records of all development paperwork and design materials, and ensure that records are current at all times
• Input weekly invoices into Nexus Payables for processing and payment
• Assist with the preparation and presentation of weekly status briefings to senior management
• Occasionally organize and attend public forums, as well as, support in event planning and attendance at sponsored events, some of which are after-hours
• Coordinate with marketing on website updates, Costar management, and other marketing supplies for the office
• Keep the kitchen and office supplies stocked and organized
• Oversee and coordinate any IT/technical assistance for the team, and office equipment
• Assist Regional Partner with any other office administrative needs as they may arise
  • Expense Reports
  • Scheduling & Preparing for Project Meetings

Roles and responsibilities:

• Filing, organization, and upkeep of project files including electronic and paper files with the primary objective of insuring that project files are continuously current
• Administrative support for the Regional Partner
• General support for interdepartmental needs pertaining to construction plans, land development, and leasing.
• Receive calls, direct to appropriate staff, and track project inquiries.

Job qualifications:

• Bachelor of Science or Bachelor of Arts degree.
• Must possess strong oral and written communication skills.
• Must demonstrate the ability to work both within a team and independently on assigned tasks, including unsupervised work off-premises.
• Due to the public nature of the development process, the position requires diplomacy and discretion.
• Individual must be able to operate basic office equipment such as a computer, scanner, copier, cellular telephone, etc., be a proficient typist and work in Microsoft Excel and demonstrate good organizational skills.
• Must possess a driver's license.
• Work duties will take place on and off premises including office and field settings.

*Regular attendance onsite is an essential function of the job.