Administrative Assistant

Job Description

Job Description

Administrative Assistant – Financial Services

Job at a Glance

• Administrative Assistant – Financial Services
• Location: Jersey City, NJ (on-site)
• Contract: W2 only, 5 month contract with potential for extension or conversion to full time with our client
• Pay: $ 30.00/hour + optional medical, dental, vision, 401(k) match

Overview
Join a platform services/administrative support team at a large financial services environment supporting front-office leaders and high-priority internal stakeholders. This role focuses on high-volume coordination (calendar, travel, meetings, events) and process-driven administrative execution, with an emphasis on organization, discretion, and proactive communication. On-site presence is an essential function of the position.

Key Responsibilities

• Provide day-to-day executive administrative support including calendar, meeting, and travel coordination (domestic and international).
• Coordinate virtual and in-person meetings (including video/audio conferencing) and support meeting logistics end-to-end.
• Manage high-volume expense reporting, invoice processing, and related documentation with accuracy and timeliness.
• Plan and execute logistics for internal/external events (workshops, client meetings, roadshows, team events).
• Maintain distribution lists and assist with departmental reporting and documentation organization.
• Support onboarding/transfer/separation administrative tasks and visitor logistics as needed.
• Partner with other administrative professionals to ensure seamless coverage across leaders and teams.

Required Skills

• 3–5 years of administrative assistant experience supporting senior stakeholders in a corporate environment (financial services preferred).
• Advanced proficiency with Microsoft Outlook and Excel; strong skills in Word and PowerPoint.
• Strong organizational skills with the ability to multitask, prioritize, and deliver accurately under deadlines.
• Excellent written and verbal communication skills; proactive, service-oriented approach.
• Experience with heavy expense processing, travel coordination, and calendar/meeting management.
• High degree of professionalism, discretion, and ability to handle sensitive information.
• On-site availability in Jersey City, NJ.

Education

• Bachelor’s degree or higher.

Preferred Skills

• Experience developing or improving administrative procedures, controls, and reporting.
• Familiarity with procurement and travel/expense tools (e.g., Concur or similar).
• Experience using access/request management tools (e.g., SailPoint or similar).
• Exposure to reporting/visualization tools (e.g., Tableau).
• Experience supporting event planning and client/visitor logistics in a fast-paced environment.
• Project planning skills (creating and maintaining project plans; tracking deliverables).

Why Should I Apply?
This is a high-visibility opportunity to support senior stakeholders in a structured, fast-paced environment while expanding your administrative operations and coordination skill set.

About CEI:
As a trusted technology partner, CEI delivers solutions that help our customers transform their business and achieve meaningful results. From strategy and custom application development through application management - our technology and digital experience services are tailored to meet each unique need of our customers. Our staffing solutions bring specialized skills to complement our customers' workforce and project requirements.