Event Coordinator

The Event Coordinator for the University Events Office is responsible for overseeing the planning, coordination, and execution of all events at Liberty University. The role ensures high‑quality experiences that align with institutional standards, managing event logistics, facility scheduling, customer support, and onsite coordination. Essential Functions and Responsibilities Develop and cultivate relationships with on‑campus and external customers. Oversee scheduling, logistical planning, and special resource coordination for all academic and departmental customers. Develop event plans, timelines, layouts, and logistical documentation based on client needs and facility capabilities. Maintain accurate records of event requests, including scheduling forms, event contracts, and surveys. Assist with logistical management of Liberty University’s summer camp programming. Ensure all events adhere to university policies, local regulations, safety protocols, and legal requirements. Assist with facility management and operations of the Champion Center, Summer Camps & Conferences, Liberty Mountain Conference Center, and Weddings @ LU programming. Remain abreast of all events held on Liberty University campus. Strictly adhere to Liberty University policies, representing the University in an exemplary manner. Work effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ. Senior Event Coordinator Lead the planning and execution of complex, high‑impact events including conferences, athletic events, ceremonies, special programs, and VIP functions. Assist with data collection, reporting, and assessment metrics related to event materials and services for client satisfaction. Conduct pre‑event planning meetings and post‑event evaluations to ensure continuous improvement. Provide guidance, training, and mentorship to Event Coordinators and support staff. Assist leadership with onboarding and training initiatives for new staff. Contribute to the development and improvement of event management processes, procedures, and service standards. Supervisory Responsibilities Event Coordinator – Minimal supervisory responsibilities. Senior Event Coordinator – Supervise 10–15 student workers, CSER staff, and all interns; lead divisional team operations and task items; assist with onboarding and training; oversee complex and high‑impact events and logistics. Qualifications and Credentials Four‑year college degree in business, event management, or sport management, or professional work experience preferred. Well‑developed interpersonal communication skills and familiarity with standard Microsoft Office software. Knowledge and experience coordinating and organizing events, summer programming, and/or managing facilities. To obtain LU‑approved driver certification, individuals must be 21 years of age or older, possess a valid driver’s license with a minimum of five years of documented driving history, and maintain a clean driving record. Senior Event Coordinator – 2 years or more experience in event logistics or event planning. Abilities and Competencies Essential to the Function of the Job Effective verbal and written communication skills. Strong organizational and computer skills. Public communication skills suitable for professional representation of Liberty University. Problem‑solving abilities, capable of reasoning, analyzing information, and applying judgment for routine and complex problems. Physical and Sensory Abilities May require travel to local and off‑campus locations. Regular seated desk work or typing for extended periods. Regular hearing and speaking required for effective communication. Stand, walk, and climb stairs to move about campus. Handle materials, reach overhead, kneel or stoop for business tasks. Regularly lift 10 or fewer pounds. Working Conditions Fast‑paced, customer‑oriented environment with frequent interactions with internal and external clients. Evening and weekend availability required based on event schedules. On‑site coordination during event days, including walkthroughs and support tasks. Work environment primarily in a merchant business environment and climate‑controlled office setting, well lit, moderate noise level. Driving Requirements Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required. Time Type Full time Location Onsite Pay Range $19.23 – $24.04 per hour. Compensation is determined based on qualifications, experience, education, skills, and certifications, and may include health insurance, retirement plans, and tuition assistance. Equal Opportunity Employer The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. The University is a Christian religious‑affiliated organization and is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs. #J-18808-Ljbffr