Administrative Assistant

Administrative Assistant

Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills. Has gained full proficiency in a broad range of activities related to the job.

Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation.

Schedules meetings and changes appointments as warranted or requested.

Performs routine administrative and facilities support activities

Tracks completion of tasks assigned to team members to ensure timely and accurate submission.

Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup

Ability to combine, organize, and clean data in Excel

Strong communication skills

Exceptional writing skills

Compose communications to teams of software developers, managers, and contractors

Attend meetings and take notes on task assignments, summarize meetings

Manage team task board, adding lanes and assigning tasks as needed

Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion

Manage cube assignments, equipment orders, supply orders for in person staff

Submit service requests for facility issues

Collect e-documents and digital signatures, archive employee e-documents

Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.

Preferred:

Ability to pivot data in Excel

Ability to use task automation tools

Basic Power Apps skills