Chief Administrative Officer

Clearwater, United States | Posted on 01/15/2026 At atCause Law Office, our Chief Administrative Officer (CAO) is the strategic leader of People Operations, Marketing, and Accounting and Finance, driving excellence across these critical functions to deliver on our Purpose—To help businesses, families, and individuals become more aware, more causative, and more in control of their legal circumstances, leading to their success, expansion, and prosperity. The CAO fosters a non-stuffy, collaborative culture, aligns departmental strategies with firm goals, and supports our client-focused, flat-fee model. As a trusted executive, they empower teams, enhance brand visibility, and ensure financial health, enabling attorneys to provide lightning-fast, high-quality services in probate, estate planning, and beyond. What you will be responsible for Human Resources Develop and implement scalable HR strategies and technologies to support a rapidly growing firm. Oversee the online presence of all job ads on the company website and all relevant job boards and ensure that the firm is represented accurately. Oversee and optimize the onboarding process to maximize the experience for new employees and impact staff retention. Manage employee relations initiatives such as a monthly Ask Us Anything, performance evaluations, employee maturation, and culture building programs. Oversee employee benefits, compensation structures and payroll systems. Ensure adherence to all employment regulations such as EEOC, ADA, and any other state regulations. Oversee all official training programs for all staff at all levels and maintain a robust staff library for all areas. Marketing Provide strategic oversight for the marketing team, ensuring alignment of marketing initiatives with the firm's goal of becoming the leading elder law firm in the USA. Collaborate with the marketing team to develop and approve marketing strategies that enhance brand visibility and attract elder law clients. Monitor the performance of marketing initiatives, guiding the team to use analytics for optimizing lead generation and client acquisition. Facilitate alignment between marketing and sales teams to ensure cohesive branding. Approve budgets and resource allocation for marketing campaigns, ensuring cost-effectiveness and alignment with firm priorities. Support the marketing team in identifying partnerships with senior-focused organizations to expand community presence. Provide leadership to ensure marketing activities reflect the firm’s values and strategic growth objectives. Accounting and Finance Provide strategic oversight to the accounting and finance team, ensuring financial operations support the firm’s revenue growth trajectory. Approve and monitor annual budgets, financial forecasts, and resource allocation to support strategic investments in expansion. Review financial reports (e.g., profit and loss, balance sheets, cash flow) prepared by the accounting team to inform executive decision-making. Ensure compliance with GAAP, IRS regulations, and trust accounting requirements specific to a law firm, in coordination with the accounting team. Oversee the implementation and maintenance of financial systems for efficient tracking of billable hours, client invoicing, and expense management. Guide the accounting team in coordinating with external auditors, bankers, and financial advisors to secure funding or manage financial risks. Provide leadership to ensure accurate and timely tax filings, audits, and regulatory compliance. Support the accounting team in optimizing cash flow and expense controls to fuel firm growth. Requirements Who you are Bachelors Degree in Business Administration, Management or related Field; MBA or advanced degree is preferred. 7-10 years of experience in administrative, HR, marketing, or financial management, preferably in a law firm or professional services environment. Proven leadership experience overseeing multiple departments, with a track record of driving strategic outcomes. Strong understanding of Florida employment laws, marketing regulations, and financial compliance requirements. Proficiency in Microsoft Office (Word, Excel, Outlook) and a general proficiency with various technologies. Navigating new tools and creating cross functional and scalable systems. Exceptional strategic planning, organizational, and problem-solving skills. Excellent communication and interpersonal skills for staff, client, vendor, and stakeholder interactions. Ability to lead in a fast-paced, client-focused environment while maintaining a people-first philosophy. Adaptability to handle evolving priorities and a non-stuffy workplace culture. Language Skills: Must speak English. Must have perfect written and verbal communication skills, ability to pay attention to detail, and the ability to maintain confidentiality. Physical Requirements: Prolonged periods of sitting at a desk (6 to 8 hours a day). Utilizing a computer for extended periods at a time. Occasional lifting of files or materials up to 20 lbs. Salary will depend heavily on experience. PTO and sick days after 90 days. Unlimited PTO after one year. Fun and "Non-Stuffy" atmosphere. In-house training programs. Weekly paid meals. Free snacks and drinks in the office. Commitment to diversity atCause Law is an equal opportunity employer and does not discriminate on the basis of anyone's race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively fosters inclusion in all forms. We recognize that a multigenerational and multicultural workforce reflective of our communities is an integral and welcome part of a successful and ethical business. #J-18808-Ljbffr Atcauselaw