Executive Administrative Assistant Legal, Compliance & Risk

Executive Administrative Assistant Legal, Compliance & Risk

Bloomberg's Legal, Compliance, and Risk Department plays a critical role in supporting our businesses and operations around the world. We move quickly and thoughtfully to help address a variety of complex issues that come with being the world's leading financial news and information company. Our team is made up of talented and hardworking professionals who think creatively and work collaboratively in an open environment to deliver results, drive innovation, and solve difficult problems. We are committed to a workplace where all our employees can thrive regardless of background, and where everyone feels empowered to make an impact. We also recognize the importance of giving back to our communities as evidenced by our award-winning pro bono program!

What's the Role?

We're seeking an Administrative Assistant who brings a blend of organizational excellence, technology fluency, and flexibility to support our Legal, Compliance, and Risk Department in a dynamic and fast-paced environment. In addition to providing exceptional administrative support to senior leaders, you'll be actively involved in department-wide projects, technology adoption efforts, and internal initiatives that shape the operational culture of the team. You'll thrive here if you are proactive, organized, detail-oriented, and excited about learning new systems, tools, and workflows in a fast-paced, evolving environment.

We'll trust you to:

• Provide high-quality calendar, travel, and meeting coordination for senior leaders, managing scheduling conflicts and prioritizing time effectively
• Support travel logistics for international and domestic trips, including technology support, accommodations, and expense reconciliation
• Assist with document and data management (e.g., redlining, formatting, archiving, and using document management systems like iManage)
• Prepare PowerPoint decks and reports for internal meetings and leadership presentations
• Coordinate department-wide logistics (e.g., seating arrangements, printer/facilities requests, catering, onboarding kits)
• Partner with Facilities, HR, Finance, and other internal teams to ensure smooth day-to-day operations
• Assist with the planning and execution of meetings, summits, town halls, and social events
• Provide support to internal committees (onboarding, training, inclusion, pro bono), tracking deliverables and coordinating meetings
• Manage departmental inboxes, triaging requests, escalating time-critical matters, and ensuring prompt responses
• Provide basic project management support for cross-team initiatives, including tracking milestones and action items
• Help identify and implement process improvements to increase administrative efficiency and user experience, including through the use of technology
• Maintain confidentiality and adhere to best practices in document handling, compliance, and internal communication, demonstrating discretion, sound judgment, and tact in managing sensitive matters
• Support time-sensitive ad hoc operational and administrative requests

You'll need to have:

• 5+ years of administrative experience supporting multiple leaders and frequent interactions with C-level executives, preferably in a global organization
• Exceptional organizational skills and a proactive and positive mindset
• Strong attention to detail and ability to multitask and prioritize in a fast-paced environment
• Excellent communication and interpersonal skills; confident interfacing with senior stakeholders
• Experience working with confidential information and sound judgment in decision-making
• High comfort level with technology, including the ability to quickly learn new tools and platforms
• Proficiency with Microsoft Office and collaboration platforms; ability to learn new tools quickly
• Bachelor's degree preferred, or equivalent relevant experience

We'd love to see:

• Experience working in a legal, compliance, or risk environment (in-house or law firm)
• Familiarity with document management systems (e.g., iManage)
• Interest in technology, operations, or process improvement
• A desire to work on cross-functional teams and stretch beyond traditional admin duties