Human Resources Assistant

Entry‑level Human Resources Assistant position supporting the Commander Navy Region Hawaii Human Resources Office and Staff at Joint Base Pearl Harbor‑Hickam. The role provides clerical and administrative support across a broad range of human resources activities, including assistance to applicants, in‑processing of new employees, and administrative support for recruitment, personnel actions, and database maintenance. Responsibilities Assist applicants and support the in‑processing of new employees. Provide clerical and administrative support for HR activities and programs. Create and manage vacancy case folders, pull OPFs, and audit completed folders. Maintain databases, spreadsheets, and centralized files; eliminate obsolete material. Process requests for personnel actions (SF‑52s), ensuring complete supporting documentation. Prepare pre‑employment packets and assist with background investigations. Answer inquiries regarding recruitment status, vacancy procedures, and federal employment questions. Interview eligible and unsolicited applicants and provide information on job requirements and benefits. Conduct new employee orientation, providing brochures and explaining health, life insurance, and retirement provisions. Monitor announcements and communicate application procedures and referral processes to applicants. Maintain office files and records, sort and route incoming and outgoing mail. Use word‑processing software to produce forms, reports, spreadsheets, and correspondence. Assist in special projects by gathering data from files and automated systems. Support employees and applicants in utilizing manual records and automation systems. Perform other duties related to the position. Requirements Must pass all applicable background checks. Must successfully pass the E‑Verify employment verification check; discrepancies must be resolved. Qualifications Knowledge of federal human resources rules, procedures, and terminology used to support HR specialists. Understanding of local, CNIC, and DON employment requirements for the federal civil service. Familiarity with office filing procedures and management of OPFs and other personnel documents. Ability to process personnel actions, make informed decisions, and resolve discrepancies. Capability to provide basic program information and explain processing procedures. Proficiency with automation systems, including spreadsheets and databases, and the use of function keys for tasks. Strong oral expression skills to explain procedures and provide program information. Knowledge of formatting, punctuation, and clerical steps to prepare accurate correspondence. Education No positive education requirement; qualification is based on experience and knowledge. Salary Salary is dependent on experience and/or education. Legal Executive Order 12564 requires a drug‑free federal workplace. All federal employees must remain drug‑free throughout their employment. The use of illegal drugs is prohibited and may result in removal from Federal Service. Equal Opportunity The agency is an equal opportunity employer, safeguarding privacy of official information and fostering an ethical work environment. #J-18808-Ljbffr