Executive Assistant

Job Description We are looking for a new executive assistant to support our executive team. Responsibilities include creating reports, organizing travel and accommodations, taking minutes, and other organizational tasks. Preparing financial statements, reports, memos, invoices, letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Qualifications Proven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of the entire MS Office suite. High school diploma. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast‑paced, quickly changing environment. A proactive approach to problem‑solving with strong decision‑making skills. Professional level verbal and written communication skills. All your information will be kept confidential according to EEO guidelines. #J-18808-Ljbffr