Accounts Receivable / Invoicing Administrator

Job Description

Job Description

Accounts Receivable / Invoicing Administrator

Company: New Technology Group (NTG) Department: Accounting & Administration Employment Type: Full-Time Location: Louisville, Kentucky Salary Range: $55,000–$62,000 annually, based on experience

Position Summary

New Technology Group (NTG) is seeking an experienced, detail-oriented Accounts Receivable / Invoicing Administrator to join our growing organization. This position will play an important role in supporting the financial health and operational performance of NTG through accurate invoicing, accounts receivable management, project financial reporting, and KPI tracking.

This individual will work closely with Project Managers and executive leadership and will have visibility across multiple areas of the business. We are looking for someone who takes ownership, communicates effectively, is eager to learn, and understands the importance of accuracy, follow-through, and confidentiality.

As NTG continues to grow, we want this position and the individual filling it to grow with us.

Key Responsibilities

• Prepare, review, and process client invoices accurately and on time.

• Maintain accounts receivable records and monitor outstanding balances.

• Monitor AR aging and proactively follow up on outstanding invoices and payments.

• Record and apply customer payments accurately.

• Maintain project billing information, purchase orders, contracts, change orders, and supporting documentation.

• Work directly with Project Managers to ensure billing is accurate and completed according to project and contractual requirements.

• Pull, prepare, and distribute project budget reports for Project Managers and executive leadership.

• Monitor budget versus actual performance and assist in identifying potential financial concerns.

• Pull, maintain, and distribute Key Performance Indicator (KPI) reports used to evaluate project and company performance.

• Assist with tracking project labor, revenue, billing, utilization, backlog, and other key financial metrics.

• Help Project Managers and leadership understand project financial performance through accurate and timely reporting.

• Identify discrepancies in billing, budgets, contracts, or reporting and assist with resolving them.

• Reconcile accounts receivable and billing records.

• Maintain accurate and organized electronic financial and project documentation.

• Assist leadership and Project Managers with financial and administrative reporting.

• Support continuous improvement of NTG's accounting, invoicing, reporting, and administrative processes.

• Assist with additional accounting and administrative responsibilities as the organization grows.

Requirements & Qualifications

• Minimum of five (5) years of relevant professional experience in accounts receivable, invoicing, project accounting, accounting administration, bookkeeping, or a related position.

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; relevant professional experience may substitute for formal education.

• Proficiency in Microsoft Excel and Microsoft Word is required.

• Experience using Spectrum or a similar accounting/ERP platform is strongly preferred.

• Demonstrated experience with invoicing, accounts receivable, financial records, and supporting documentation.

• Ability to pull, organize, and interpret project budget, financial, and KPI reports.

• Strong attention to detail and commitment to accuracy.

• Strong organizational and time-management skills.

• Ability to manage multiple projects, priorities, and deadlines.

• Strong written and verbal communication skills.

• Ability to work professionally and effectively with clients, Project Managers, team members, and executive leadership.

• Team-oriented with a willingness to step in and help wherever needed.

• Eager to learn new software, technology, processes, and responsibilities.

• Dependable, self-motivated, and comfortable handling confidential financial information.

Career Growth

NTG is continuing to grow, and this position is designed to provide meaningful opportunities for increased responsibility and advancement. We are looking for someone interested in building a career with NTG rather than simply filling an administrative position.

As the individual demonstrates capability and develops a deeper understanding of our business, potential career paths may include Project Accounting, Project Controls, Financial Reporting, KPI & Business Performance Reporting, Accounting Management, and broader Business Administration or Operations responsibilities.

\nCompany Description

Our Commitment
We are building a company where quality matters, growth is intentional, collaboration is expected, and excellence is the standard. If you want to be part of a team that is building something bigger than a job — NTG is the place to do it.

Company Description

Our Commitment\r\nWe are building a company where quality matters, growth is intentional, collaboration is expected, and excellence is the standard. If you want to be part of a team that is building something bigger than a job — NTG is the place to do it.