Special Events Coordinator

Special Events Coordinator - 33096

We are currently looking for a Full Time Special Events Coordinator to join our Cultural Center Event Operations Special Events team located at the Chickasaw Cultural Center working.

Summary: Develops and implements plan to aggressively book the Cultural Center for tribal and non-tribal events. Maintains schedule and coordinates event set-up.

Responsibilities:

• Develop solid relationships with meeting and convention planners, corporations and others who may have need of event spaces
• Serves as the key point of contact for clients renting space and holding events
• Maintains a master schedule of facilities rentals and coordinates schedule with all involved aspects of operation
• Collaborate and coordinate all aspects of event set-up
• Provides first class customer service to both internal and external customers and responds to inquiries, compliments, and/or complaints with professionalism, courtesy, and efficiency
• Completes all training and development requirements and participates in continuing education opportunities
• Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types - Maintains a clean, organized work area and ensures a safe environment - Maintains and promotes professionalism - Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics - Adheres to Chickasaw Nation dress code standards
• Maintains knowledge of and follows all rules, regulations, policies and guidelines for assigned area
• Performs all other duties as assigned

Competencies:

• Ability to establish and maintain effective working relationships with those contacted in the course of work (e.g. Tribal officials, employees, and the public)
• Ability to demonstrate ingenuity in problem solving
• Ability to be a team member that works well with others
• Able to follow instructions, both written and oral
• Able to adhere to all scheduling and attendance requirements
• Honesty, truthfulness, reliability, accountability
• Prioritizes, meets deadlines and works independently in a high-pressure environment and uses appropriate judgement in upward communication regarding assignments
• Able to read, understand, apply, and retain knowledge of Chickasaw Nation, departmental, divisional and all other rules, regulations, policies, procedures and guidelines
• Knowledge of Chickasaw history and culture
• Able to verbally communicate in a professional and positive manner with other team members, departments, guests and management
• Writes effective communications with team, departments, guests and management

Skills:

• Financial management skills
• Excellent mathematics skills

Experience:

• 3 years directly related experience

Education:

• High School, GED or Equivalent
• Bachelors Degree in directly related field preferred
• Bachelor's degree preferred in Business Administration, Travel and Tourism, Communications, Hospitality, or other related fields.

Credentials:

• Pass general background check
• Standard Driver's License

Working Conditions:

• Pass pre-employment drug test
• Mix of office/non-office settings
• Requires light travel
• Must be flexible with work schedule
• Sometimes lift and or carry up to 25 lbs

Training:

It is the responsibility of each employee to attend required training for their position or profession as determined by their line of support (LOS) or the leadership of the Chickasaw Nation. It is the responsibility of those who supervise, manage or otherwise lead employees or teams to ensure each employee has access to and receives all required training.

Mission, Vision & Core Values:

Mission: To enhance the overall quality of life of the Chickasaw people.

Vision: To be a nation of successful and united people with a strong cultural identity.

Core Values: The Chickasaw People, Cultural Identity, Servant Leadership, Selflessness, Can Do Attitude, Perseverance, Stewardship, Trust and Respect, Loyalty, Honesty and Integrity, Teamwork