Accounts Receivable Specialist

About Integrity Capital Management

Integrity Capital Management (ICM) is a property management company serving owners and investors in the Kansas City metro area. We manage a growing portfolio of residential and small commercial properties, and we pride ourselves on transparent accounting, responsive service, and disciplined operations. Our finance and operations team relies on a modern technology stack — AppFolio Property Manager, Zoho, and QuickBooks — to keep books accurate, owner statements timely, and tenant accounts current.

Position Summary

We are hiring a part-time Accounts Receivable Specialist on a contractor basis, with a clear path to expanded hours and potentially a full-time role as the company continues to grow. The primary focus is accounts receivable: posting tenant payments, maintaining accurate tenant ledgers, supporting collections workflows, preparing owner draws and statements, and overseeing trust account integrity

This role will also provide support on accounts payable — primarily invoice intake, vendor record maintenance, and assist with weekly check runs. As the team expands, the role will sharpen its focus on AR and assume more ownership over the function, with proper segregation between AR and AP responsibilities.

Schedule, Compensation & Work Arrangement 

• Hours: 20–29 hours per week to start, with flexibility to grow toward full-time as the role and team expand. 
  
• Schedule: Weekday business hours, mutually agreed; consistent weekly schedule preferred.
  
• Location: On-site at ICM's Kansas City office. This is not a remote position.
  
• Compensation: $25–$30 per hour, commensurate with experience.
  
• Engagement: 1099 independent contractor to start, with the possibility of conversion to W-2 employment as hours and scope grow.
  

Core Responsibilities — Accounts Receivable 

• Post tenant rent payments, late fees, and other charges in AppFolio; research and resolve misapplied or unidentified payments. 
  
• Maintain accurate tenant ledgers, including charge corrections, credits, concessions, and security deposit accounting. 
  
• Process and research NSF returns, chargebacks, and bank deposit discrepancies. 
  
• Reconcile tenant ledgers and operating accounts against bank deposits on a regular cadence. 
  
• Prepare and process monthly owner draws and owner statements; ensure owner-level accuracy and timeliness. 
  
• Support trust account integrity, including monitoring property-level cash positions and flagging shortfalls.
  
• Assist with collections workflows: tracking delinquent accounts, preparing pay-or-quit notices in coordination with property managers, and documenting collections activity.
  
• Manage move-out accounting, including final ledgers, security deposit dispositions, and required statutory notices.
  
• Respond professionally to tenant and owner inquiries regarding ledgers, statements, and payment history. 
  
• Support month-end close, including AR aging review, deferred revenue, and supporting schedules.
  

Cross-Functional Support — Accounts Payable (Transitional)

This role will also support AP functions on a limited basis.

• Assist with vendor invoice intake, coding, and entry in AppFolio.
  
• Help maintain vendor records, including W-9 collection and insurance certificates.
  
• Provide backup support during weekly check runs and electronic payment processing.
  
• Assist with vendor statement reconciliation as needed. As the accounting team grows, AP responsibilities will be transitioned to a dedicated team member to establish proper separation between receivables and payables.
  

Technology & Systems

ICM operates on the following core platforms. Hands-on experience with AppFolio is strongly preferred; experience with Zoho and QuickBooks is a plus.

• AppFolio Property Manager: Primary system for property accounting, AR, AP, owner statements, and tenant management.
  
• QuickBooks: Used for corporate-entity accounting outside the property portfolio.
  
• Zoho: Used across the business for workflow, communication, and document management.
  
• Microsoft Excel / Spreadsheets: For reconciliations, ad-hoc analysis, and reporting.
  

What Success Looks Like in the First 90 Days

• Tenant payments are posted accurately and promptly, with clean ledgers and minimal unidentified or misapplied items.
  
• Owner draws and statements are produced on schedule with high accuracy.
  
• AR aging is reviewed regularly, with clear notes on delinquencies and collections status.
  
• Trust account positions are monitored, and any shortfalls or anomalies are surfaced quickly.
  
• AP support is reliable and accurate during the transition period, with clean handoffs as new staff come on board.
  
• The role operates with strong working relationships across property management, ownership, and tenants.
  

How to Apply

Please submit a resume and a cover letter describing your AR experience, any AppFolio (or comparable property management software) exposure, and your availability. Local Kansas City candidates only — this role requires on-site presence at our office.

Integrity Capital Management is an equal opportunity employer. We evaluate candidates based on qualifications, experience, and fit, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Requirements

Qualifications

Required

• 3+ years of accounts receivable, billing, or property accounting experience, ideally with high-volume transaction processing.
  
• Strong working knowledge of basic accounting principles, including accrual concepts, GL coding, and month-end close support.
  
• Comfort working with property-level or job-level accounting (each property functions as its own set of books).
  
• Excellent attention to detail, organization, and follow-through; ability to manage a recurring workload with minimal supervision.
  
• Strong written and verbal communication skills for tenant, owner, and internal correspondence — including the ability to handle sensitive collections conversations professionally.
  
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas, pivot tables).
  
• Reliable on-site attendance at our Kansas City office.

Strongly Preferred

• Direct experience with AppFolio Property Manager (tenant ledgers, owner draws, trust accounting, move-out accounting).
  
• Property management, real estate, or multi-entity bookkeeping background.
  
• Familiarity with Missouri landlord-tenant accounting requirements, including security deposit handling.
  
• Experience with QuickBooks (Online or Desktop) and familiarity with Zoho.
  
• Prior collections experience and bank reconciliation skills.
  

Benefits

This is a contractor position with potential to full-time employment. Currently no benefits are offered in this role.