Proposal Production Coordinator

Job Description

Job Description

Steer is seeking a Proposal Manager to lead the production, coordination, and quality of all firm proposals. This role is responsible for ensuring proposals are compelling, compliant, and delivered on time—while continuously improving internal processes and materials to strengthen competitiveness.

You will work closely with technical leads, marketing, and leadership to translate ideas into high-quality submissions and to institutionalize best practices in proposal development. High priority/value proposals will be produced in InDesign. Others will be produced in Word or Google.

How You’ll Spend Your Time

Proposal Production & Coordination (approximately 75%)

• Y ou will oversee end-to-end proposal development, including:
• Managing proposal timelines, deadlines, and submission requirements across multiple concurrent pursuits
• Coordinating internal teams, including technical leads and contributors, to ensure timely and high-quality content development
• Writing, editing, and compiling proposal narratives to ensure clarity, consistency, and alignment with client requirements
• Leading compliance reviews to ensure all submissions meet RFP/RFQ specifications
• Facilitating review processes (e.g., pink, red, and gold team reviews) to improve quality and competitiveness
• Managing final production and submission, including formatting, packaging, and delivery

Proposal Strategy & Content Development (approximately 25%)

• You will strengthen proposal quality and efficiency through systems and content, including:
• Maintaining and improving proposal templates, resumes, and project profiles
• Partnering with leadership to develop win themes, messaging strategies, and positioning
• Capturing lessons learned and continuously refining proposal processes
• Supporting the development of reusable content libraries to increase efficiency and consistency
• Using AI to improve efficiency and consistency

Other

• Supporting broader sales and marketing team to ensure proper coverage of team responsibilities as required

Requirements

Who Should Apply?

We expect individuals with 2–4 years of experience in proposal management, marketing, or business development support will thrive here. We encourage you to apply even if your experience doesn’t match 100% of the qualifications.

• Writing & Editing: Excellent ability to produce clear, persuasive, and well-structured content
• Project Management: Experience managing multiple deadlines and coordinating across teams
• Attention to Detail: Strong focus on compliance, formatting, and quality control
• Strategic Thinking: Ability to align proposal content with broader positioning and win strategy
• Collaboration: Strong interpersonal skills for working ross diverse teams
• Self-Motivation: Proactive initiative in an autonomous, hybrid in-person/remote environment

Skills

• Experience with InDesign is preferred and will be required as part of the role, alongside other design tools such as Canva, which can be taught and supported through training.
• AI proficiency required

Location

This role is could be based in one of our NA offices (New York City, Toronto, Vancouver, Los Angeles, or Washington, DC)

Benefits

How You’ll Grow

We value curiosity and a commitment to growth at every stage of a career. Regardless of your level of experience, you will be encouraged to keep learning, build new capabilities, and pursue opportunities that expand your impact and professional development. You will be supported through structured programs and on-the-job learning opportunities that build the breadth and depth of your skills at each level of growth and leadership.

Benefits That Support You

We believe that supporting our people is essential to delivering great work. Our benefits are designed to support your health, wellbeing, financial security, and professional growth. An important part of this is a commitment to a flexible, hybrid working environment.

This is a full-time remote position with a salary range of $65-70 USD/year plus benefits. Our benefits include:

• Excellent medical, dental, and vision coverage
• 3% 401(k)/RRSP contribution
• Discretionary annual bonus
• Generous paid time off including vacation, public holidays, sick time, and volunteering days- up to 44 days (US) and 47 days (Canada) annually
• Group Share Incentive Plan, providing employees with the opportunity to share in the long-term success of the firm
• Commuter benefits (US)

Why People Choose Steer

Our people join Steer because they want to do meaningful work in a collaborative and intellectually curious environment. At Steer you’ll find:

• A culture that values collaboration, where you can work in partnership with teammates from around the world
• Projects that create tangible improvements in how people move and connect, impacting the daily lives of millions of people
• Expert colleagues who are passionate about the future of mobility and cities
• The flexibility to build your professional skills and a consulting practice in a way that matches your ambition

Our Commitment to Fairness & Inclusion

At Steer, everyone is valued for their talent, curiosity, and potential. We recruit based on capability — not background or pedigree — and our interviewers are trained to run fair and inclusive processes that give every candidate an equitable opportunity to succeed.

We are proud to be an equal opportunity employer and welcome applicants from all legally protected backgrounds. We provide accommodations throughout the hiring process and during employment to ensure everyone can participate fully.

Application & Interview Process

We use a structured, skills-focused hiring process.

Application materials:

• Resume
• Cover Letter outlining your interest in the position and background

Interview process

We use a structured, stage-based hiring process. Not all applicants will advance to each round.

Stage 1: Initial Interview (30 minutes, Zoom): A conversation with the hiring and reporting manager focused on your background, interest in the role, and alignment with the position.

Stage 2: Team Interview & Portfolio Review (60 minutes, Zoom): Selected candidates will meet with members of the team to discuss experience in more depth and discuss previous work experience.

Stage 3: Exercise (Short Assignment & Blind Review): A small group of finalists will complete a brief exercise. Submissions will be reviewed anonymously by members of the team before a discussion conversation.

Stage 4: Final Conversation (30 minutes, Zoom or in person): One to two finalists will meet with leadership to discuss role expectations, team fit, and compensation.