Receiving Clerk

Job Title: Receiving Clerk
Reports to: Operations Leader
Location: Racine, WI
Company: VistaApex Solutions


About VistaApex Solutions

VistaApex Solutions is a purpose-driven, clinician-focused healthcare platform bringing together leading dental brands, including Vista Apex, PerioProtect, and PerioSciences. Our mission is to develop meaningful products that enhance clinicians' treatment options and improve patient outcomes. With a value-added approach across R&D, operations, and customer experience. We empower clinicians to deliver confident, consistent, and elevated care.


At our core, we operate through five foundational pillars- Product Development + Clinician Involvement, Treatment Refinement + Simplified Workflow, Expanding Innovations + Trusted Partnerships, Inspired Foresight and Quality Assured + Personal Connections -guiding our approach to innovation, collaboration, and long-term partnership.


Position Overview

The Receiving Clerk is responsible for managing all incoming shipments, verifying documentation, and maintaining accurate inventory of materials to support efficient plant operations. This role involves segregating and inspecting incoming goods, documenting any shortages or discrepancies, and routing materials to designated storage or production locations. The position also ensures the accuracy of Work Orders picked and pulled for production use.


Operating in a regulated manufacturing environment, all warehouse activities must strictly comply with established shipping and warehouse procedures, adhering to the company's Quality Management System and Manufacturing Standards in accordance with ISO 13485. The ideal candidate is organized, detail-oriented, and comfortable working with inventory systems and receiving documentation across a high-mix, fast-paced warehouse environment.


Key Responsibilities

• Unload incoming shipments from trucks safely and efficiently

• Verify all incoming shipments against purchase orders and packing slips for accuracy

• Record receipt of all purchased inventory and supplies into the inventory management system (Fishbowl), including lot numbers and quantities

• Inspect incoming materials and components for quantity accuracy and damage; document and report shortages, discrepancies, or non-conformances

• Segregate, palletize, and prepare boxes and materials for storage or production use

• Transport pallets and materials from the receiving area to designated warehouse storage locations

• Apply quarantine labels and route materials to appropriate inspection or storage locations in accordance with receiving SOPs

• Maintain lot traceability records for all received materials in compliance with ISO 13485 requirements

• Ensure timely, accurate, and organized flow of materials to the production floor

• Pick and pull Work Orders accurately to support production schedules

• Coordinate with the Purchasing and Production teams to communicate delivery status, shortages, or damaged goods

• Process and file receiving documentation including certificates of analysis (COAs), packing slips, and delivery receipts

• Remove products from machines or workstations and transport them to the next step in the finishing process or return to stock

• Conduct regular housekeeping of the receiving dock, staging areas, and work areas, including emptying waste barrels, to maintain a safe and audit-ready environment

• Assist with periodic physical inventory counts and cycle counts as directed

• Operate powered industrial equipment such as pallet jacks or hand trucks to move materials safely within the warehouse

• Follow all standard operating procedures (SOPs) consistently

• Perform other duties as assigned to support warehouse and production operations

Qualifications

• Ability to maintain organization and attention to detail in a fast-paced environment

• Basic math, reading, writing, and comprehension skills in English

• Experience with inventory management or ERP systems (e.g., Fishbowl) preferred; ability to accurately enter and retrieve data

• Skilled in operating basic warehouse equipment, such as pallet jacks

• Proficient in basic computer skills, including email and standard software applications

• Adaptable to new processes, procedures, and technologies

• Ability to work independently and prioritize tasks to meet production schedule demands

• Strong organizational and communication skills; able to coordinate effectively with purchasing, production, and quality teams

Education Requirements

• High school diploma preferred; GED accepted

• Minimum of 6 months' previous experience in warehouse receiving or material handling

• Familiarity with ISO 13485 or regulated manufacturing receiving procedures is a plus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand and walk for extended periods throughout an 8-hour shift

• Capability to lift, carry, push, and pull objects weighing up to 50 pounds regularly

• Frequent bending, stooping, kneeling, and reaching required

• Manual dexterity to operate warehouse equipment such as pallet jacks

• Ability to perform repetitive motions such as picking, packing, and labeling

• Visual acuity to read labels, instructions, and computer screens accurately

• Ability to safely move and organize inventory in a fast-paced environment

• Occasionally required to climb ladders or step stools to access inventory or equipment

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Work is primarily performed in a warehouse or production environment with moderate noise and temperature variations

• Must comply with all OSHA safety regulations and company safety policies

• Use of appropriate personal protective equipment (PPE) such as safety shoes, gloves, and eye protection as required

• Maintain a clean and organized work area to ensure safety and efficiency

• Ability to work collaboratively within a team while adhering to safety protocols

Why Join Us?
At VistaApex Solutions, we value our employees and invest in their well-being. Here's what eligible employees can expect:

• Comprehensive Health Benefits - Medical, dental, and vision insurance
• Generous PTO and paid holidays
• 401(k) with Company Match to help you plan for the future.
• Mental Health & Wellness Programs
• Team Culture - Regular team events and company gatherings

Pre-Employment Screening:
All offers of employment are contingent upon successful completion of pre-employment screening, which may include background checks, employment verification, and other job-related assessments as permitted by law.