Bi lingual (Japanesee ane English )Executive Admin Assistant

Description:


Bilingual in Japanese and English is required (read and speak)

• Support c-level/Executive teams with travel arrangements, expense reports, additional reports/proposals/presentations, etc.
• Provide support to the Executives to ensure that all office operations run smoothly and all administrative details of daily functions are managed
• Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies
• Plan and coordinate numerous, complex meetings and conference calls, including preparation and maintenance of related materials
• Manage the Executive's calendar and travel schedule
• Manage & administer expense reporting, P-Card reporting, and invoice processing in a timely manner, ensuring correctness
• Skillfully navigate competing deadlines and independently leverage alternative resources to achieve optimal operational excellence
• Distribute electronic announcements, information, reports, and other documentation on behalf of the business
• Manage or coordinate small projects providing cost-effective solutions

• Requirements:
  What you bring:
  • Administrative experience including customer service / correspondence and handling of incoming calls
  • 5+ years recent executive administrative support experience for a large company or global brand with international operations
  • Experience with executive travel arrangements (domestic and international) and calendar management
  • Possess the ability to learn the work patterns and anticipate the needs of executive teams
  • Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Strong attention to detail, with excellent time management skills, and experienced with multitasking on multiple projects and tasks
  • Organized, pragmatic, and personable with very clear and efficient communication style
  • Experience working in a fast-paced role, flexible to changing needs
  • Identify and implement projects, and process changes to ensure continuous improvement
  • Pro-active, self-motivated, with the ability to work independently to complete tasks