Fleet Coordinator

General Job Description Position Summary: We are seeking a detail-oriented and proactive Fleet Coordinator to manage vehicle operations, accident claims, and telematics systems. This role is critical in minimizing fleet downtime, ensuring accurate documentation, and maintaining compliance with company safety standards. Key Responsibilities: Manage and file auto accident claims with third-party insurance carriers; track each claim through resolution and payment. Maintain accurate and up-to-date records on vehicle repairs, including status, location, completion dates, and outstanding payments. Organize and manage auto accident files, ensuring clear documentation and status notes for visibility across teams. Coordinate and schedule vehicle repairs promptly, regardless of insurance payment status, to minimize downtime. Arrange repair appointments and oversee vehicle drop-off and pick-up logistics. Monitor and maintain the Verizon Fleetmatics system to ensure GPS and camera units are functioning properly. Identify vehicles with malfunctioning or non-reporting GPS/camera systems and coordinate repairs or replacements. Ensure vehicles with damaged GPS systems are grounded until repairs are completed. Identify vehicles lacking cameras and coordinate installation with Verizon or third-party vendors. Review dash cam footage weekly and report any unsafe driving behaviors, including distractions, near misses, collisions, or traffic violations. Generate and distribute weekly reports for HR and management as requested. Provide weekly updates on GPS and camera issues, including corrective actions taken. Oversee company toll accounts, including E-ZPass and SunPass. Perform other related duties as assigned. Minimum Education None Minimum Years of Experience 2-4 Specific Qualifications Qualifications: High school diploma or equivalent required. Previous experience in fleet management, logistics, or administrative coordination preferred. Strong organizational and documentation skills. Experience with telematics systems (e.g., Verizon Fleetmatics) is a plus. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Strong communication and problem-solving skills. Proficiency in Microsoft Office (Excel, Word, Outlook). Valid driver's license with a clean driving record required. Ability to pass a background screening. Physical Requirements & Work Environment: Primarily office-based with regular computer use for extended periods. Frequent sitting, with occasional standing, walking, bending, and lifting up to 25 pounds. Visual and cognitive ability to review detailed records and dash cam footage. Fast-paced environment requiring attention to detail, multitasking, and timely follow-up. Frequent interaction with vendors, drivers, insurance companies, and internal teams. License Required Yes Job Locations US-FL-Hudson Company Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States. Our commitment to our employees is reflected by our actions: Safety is Priority One - and our record shows it Competitive Pay Company 401K plan with Employer Contribution Match Company Paid Time Off Company Paid Life Insurance Choice of Medical Coverage including Prescription and Short Term Disability Plans Choice of Dental and Vision Coverage Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage Auto and Home Insurance Discount Programs EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at View phone number on click.appcast.io or any IES office to request assistance. IES Participates in E-Verify/IES participa en el programa E-Verify E-Verify Information/ Información sobre E-Verify English/Español Right to Work/Ley de Derecho al Trabajo English/EspañolPosition Summary: We are seeking a detail-oriented and proactive Fleet Coordinator to manage vehicle operations, accident claims, and telematics systems. This role is critical in minimizing fleet downtime, ensuring accurate documentation, and maintaining compliance with company safety standards. Key Responsibilities: Manage and file auto accident claims with third-party insurance carriers; track each claim through resolution and payment. Maintain accurate and up-to-date records on vehicle repairs, including status, location, completion dates, and outstanding payments. Organize and manage auto accident files, ensuring clear documentation and status notes for visibility across teams. Coordinate and schedule vehicle repairs promptly, regardless of insurance payment status, to minimize downtime. Arrange repair appointments and oversee vehicle drop-off and pick-up logistics. Monitor and maintain the Verizon Fleetmatics system to ensure GPS and camera units are functioning properly. Identify vehicles with malfunctioning or non-reporting GPS/camera systems and coordinate repairs or replacements. Ensure vehicles with damaged GPS systems are grounded until repairs are completed. Identify vehicles lacking cameras and coordinate installation with Verizon or third-party vendors. Review dash cam footage weekly and report any unsafe driving behaviors, including distractions, near misses, collisions, or traffic violations. Generate and distribute weekly reports for HR and management as requested. Provide weekly updates on GPS and camera issues, including corrective actions taken. Oversee company toll accounts, including E-ZPass and SunPass. Perform other related duties as assigned.