Real Estate Sales Listing & Closing Coordinator

Job Description

Job Description

We are looking for an organized, full-time listing coordinator to join our real estate sales team. Your responsibilities will include overseeing all aspects of seller transactions, preparing listing information, obtaining necessary signatures for listing agreements, and managing the MLS listings and social media postings. In addition, you’ll coordinate cleanings and showings for houses and keep track of the sales activity in the database. The right candidate will be organized, goal-driven, friendly, and results-oriented. If this job sounds like a great match for you, apply today! Be sure to complete the DISC profile as part of your application on WizeHire.

$91,000 - $101,000 yearly

• Acquire the necessary signatures for each listing agreement, sellers’ disclosures, and other required documentation and send to the real estate broker for file compliance
• Set up showings and open houses in order to receive critical feedback that can improve the showing process
• Keep track of all sales activity and input client information into the CRM to produce reports and share goal progress with the team

• Manage 2–6 active listings simultaneously (approximately 20-30 listings annually), keeping each property on track from signed listing agreement through closing
• Attend listing consultations and staging walkthroughs alongside the agent, capturing next steps and building out a prep timeline for each property
• Meet contractors and vendor representatives at properties as needed to oversee prep work and ensure quality
• Execute marketing campaigns to neighborhoods where an existing client is trying to purchase a property and no inventory is available
• Input new listings into MLS, write or edit listing remarks, upload photos, and verify all details are accurate and complete
• Create and distribute marketing materials including flyers, social media content, and digital assets for each listing
• Serve as a consistent point of contact for sellers throughout the process (along with the listing agent), proactively communicating prep progress, showing activity, and market feedback
• Follow up with buyer's agents after showings via ShowingTime to collect feedback and relay key themes to the seller and listing agent
• Manage listing agreements, disclosure documents, and compliance checklists using Zip Forms, tracking all deadlines across active listings
• Maintain accurate and up-to-date records for each listing in FollowUp Boss
• Support the agent through the full listing lifecycle, handling coordination tasks so the agent can stay focused on client relationships
• Coordinate and schedule vendors — photographers, stagers, cleaners, inspectors, and repair contractors — managing timelines to hit each listing's target go-live date
• Coordinate and schedule property signage, lockbox installation, and supplies for new listings
• Maintain accountability for listing supplies (lockboxes, signs, etc) and order replenishments as needed to keep up with demand

• Thrives on providing excellent customer service
• Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred
• Excellent written and verbal communication skills
• Currently has or is pursuing a real estate license

• Ability to obtain a Virginia real estate license within 30-45 days is required. Ability to obtain MD and DC licenses within 90 days.
• Bachelor's degree is preferred
• Must be highly organized and responsive to communications from clients and agents during business hours

Fidelis Property Group is a veteran-owned, top-producing team with Keller Williams in Old Town Alexandria. We serve home buyers and sellers in the Northern Virginia area, as well as Washington DC, and southern Maryland. Our mission is to serve clients at a superior level and always be looking for opportunities to go above and beyond for them. We are fiduciaries, so we look out for clients’ interests above our own and help them meet their unique personal and financial goals. We offer a wide variety of training and growth opportunities, and are looking for a team member who wants to make money and have fun while doing it! If you enjoy learning, solving complex challenges, and working with people, we would love to talk with you about a career in real estate.