Mechanical Service Administrator

Job Description

Service Administrator - Mechanical Service


Greater STL Area

A well-established contractor is seeking a Service Administrator to join their growing service team. This role is perfect for someone who is detail-oriented, organized, and ready to support both financial operations and customer service within a fast-paced mechanical service department.

Key Responsibilities

• Handle daily accounting functions, including invoicing, work orders, purchase orders, and job cost tracking.
  
  
• Reconcile service-related financials and prepare reports for month-end close.
  
  
• Monitor accounts receivable and follow up on outstanding payments.
  
  
• Process vendor invoices and ensure proper coding and documentation.
  
  
• Provide administrative support to service teams while ensuring accuracy and efficiency.
  
  
• Deliver professional customer service by addressing client questions and resolving issues.
  
  

What We’re Looking For

• 1+ years of experience in service administration, accounting, customer service, or related role.
  
  
• Strong organizational skills with ability to manage multiple tasks and deadlines.
  
  
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
  
  
• HVAC or mechanical industry knowledge is a plus, but not required.
  
  
• Positive attitude, strong communication, and attention to detail.
  
  

Benefits

• Employee Stock Ownership Program (ESOP)
  
  
• Competitive salary + discretionary annual bonus
  
  
• Health, Dental & Vision Insurance
  
  
• 401(k) with company contributions
  
  
• PTO, holidays, and parental leave
  
  
• Tuition reimbursement
  
  
• Employee assistance program (EAP)
  
  
• Gym reimbursement
  
  

How to Apply

Send your resume to View email address on click.appcast.io or apply directly through this posting.


Related titles: Service Coordinator, Administrative Assistant, Accounting Assistant, Service Support Specialist, Customer Service Administrator

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.