Accounts Payable Manager (AP Manager)

Job Description

Job Description

Job Summary

The Accounts Payable Manager is responsible for leading and optimizing the organization’s accounts payable functions to ensure efficient operations, compliance, accuracy, and strong internal controls. This role oversees end-to-end financial processes related to vendor payments.

The position partners cross-functionally with Finance, HR, and Executive Leadership to ensure accurate accounts payable processing, effective cash flow management, and compliance with all regulatory requirements.

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Key Responsibilities

Accounts Payable Leadership

• Oversee full-cycle accounts payable, including invoice intake, coding, approval workflows, and payment execution.
• Ensure timely and accurate processing of high-volume invoices.
• Maintain strong internal controls and compliance with company policies and audit requirements.
• Manage vendor payment terms to optimize cash flow and working capital (DPO).
• Resolve complex vendor disputes and payment discrepancies.

Process Optimization (AP)

• Continuously improve AP workflows to enhance efficiency and accuracy.
• Implement and optimize ERP systems
• Drive automation initiatives to reduce manual entry and errors.
• Ensure strong segregation of duties and control frameworks.

Financial Oversight & Reporting

• Monitor AP aging and cash disbursement forecasts.
• Support month-end and year-end close processes, including accruals and reconciliations.
• Assist in budgeting and forecasting for payroll.

Compliance, Audit & Controls

• Ensure compliance with GAAP, IRS regulations, wage and hour laws, and internal controls.
• Maintain detailed documentation and audit trails for AP processes.
• Support internal and external audits
• Identify and mitigate financial and regulatory risks.

Team Leadership & Development

• Lead and develop AP team.
• Establish KPIs, performance expectations, and continuous improvement initiatives.
• Foster a culture of accuracy, accountability, and customer service.
• Provide training on systems, controls, and regulatory requirements.

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Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, HR, or related field
• 7+ years of progressive experience in Accounts Payable
• 3–5+ years of management experience.
• Experience in a $100M+ organization strongly preferred.

Technical Skills

• Strong experience with ERP (Acumatica exp preferred)
• Familiarity with AP automation tools.
• Advanced Excel skills and financial reporting experience.
• Strong knowledge of GAAP and internal controls.

Soft Skills & Leadership

• Strong leadership and team development capabilities.
• High level of accuracy and attention to detail.
• Ability to manage confidential information with discretion.
• Effective cross-functional communication (Finance, HR, leadership).
• Problem-solving and continuous improvement mindset.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• progressive full cycle accounts payable: 7 years (Required)
• of accounts payable management : 3 years (Required)

Ability to Commute:

• Kent, WA 98032 (Required)