Administrative Specialist II - Fleet Services

Salary: $24.80 - $42.17 Hourly
Location : Fleet Services - Frederick, MD
Job Type: Full-time Regular
Job Number: FY26-00597
Department: DPW Administration
Opening Date: 06/16/2026
Closing Date: 6/24/2026 4:00 PM Eastern
FLSA: Non-Exempt


JOB INFORMATION


Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 7:30 a.m. - 4:00 p.m.; full-benefits
This skilled and technical administrative support position is responsible for performing a variety of administrative, clerical, procurement, and customer service functions within the Division of Public Works, Fleet Services. The position serves as the primary point of contact for Fleet Services, coordinates departmental administrative processes, maintains vehicle registration and compliance records, processes purchasing and financial transactions, and supports fleet operations through data management, reporting, and organizational support. Supervision is received from the Administrative Support Supervisor, Fiscal Services, with additional direction from the Department Head of Fiscal Services and the management staff of Fleet Services.

NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.
TOTAL COMPENSATION PACKAGE: Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.
For more information, visit our benefits page on the Frederick County Government job opportunities webpage

ESSENTIAL DUTIES AND JOB RESPONSIBILITIES

• Compose, prepare, and sign correspondence, memorandums, reports, and other written communications; review and respond to incoming mail, e-communications, and inquiries
• Act as the primary reception point for Fleet Services; provide customer assistance, information, and referrals for telephone calls, visitors, and electronic communications
• Perform administrative office duties, including processing postal and inter-office mail, photocopying, filing, scanning, and maintaining departmental records
• Maintain motor pool rental calendars; coordinate departmental meetings, appointments, and scheduling activities
• Maintain, create, or revise forms, documents, and other departmental resources as needed
• Conduct research, compile information, and assist with special projects and analyses as requested
• Maintain tag, title, registration, and related documentation for County-owned vehicles; may require travel to the Maryland Motor Vehicle Administration (MVA) to conduct departmental business
• Track and monitor vehicle citations, tolls, emissions requirements, and other compliance-related activities to ensure timely resolution and regulatory compliance
• Obtain and manage fuel cards and driver identification numbers to provide authorized users access to County and external fueling sites
• Assist with monitoring, reviewing, and correcting fuel download transactions and system errors to ensure accurate fleet fueling records and reporting
• Perform data entry and maintain records within Fleet Services management systems, including Faster Asset and other applicable databases
• Obtain vehicle and equipment property numbers from Accounting and process end-of-life documentation for vehicle and equipment disposals
• Assist and support Service Managers, Parts Personnel, and other Fleet Services staff in daily operational activities
• Verify and process purchase orders, procurement card transactions, check requests, invoices, and other purchasing transactions through the County's automated procurement and financial systems
• Order and maintain office supplies, equipment, personal protective equipment (PPE), uniforms, and other departmental materials
• Prepare, compile, maintain, and distribute operational, financial, and management reports as required
• Serve as backup support for maintaining departmental organizational charts, personnel files, and related administrative records
• Perform other related duties as assigned

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.

QUALIFICATIONS AND REQUIREMENTS


The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

• High school diploma or the equivalent
• Minimum of 3 years of administrative support work experience

Substitutions for the above-listed required education and experience are an associate's degree with 1 year of work experience as described above.


KNOWLEDGE, SKILLS AND ABILITIES:
A successful incumbent operating in this role displays the following:

• Ability to work in a team environment
• Ability to effectively draft and edit correspondence, memoranda, and reports with minimal direction from staff
• Strong research skills, including the ability to locate information, assess its accuracy and credibility, and communicate it clearly
• Ability to effectively coordinate administrative work with Fleet Services staff and staff of other County divisions
• Ability to prepare, process, and monitor requisitions, purchase orders, and payment using automated procurement system
• Ability to accurately perform mathematical and financial functions
• Strong and effective spoken and written (English) communication skills, including grammar, punctuation, spelling, and composition skills
• Ability to effectively organize work, determine priorities (and reassess as needed), perform multiple tasks concurrently, and complete assigned duties with minimal supervision and instruction
• Ability to establish and maintain effective working relationships with co-workers, other government agencies, and the general public
• Ability to work with sensitive information and maintain appropriate confidentiality

PREFERENCE MAY BE GIVEN FOR:

• A college degree in Business Administration, Public Administration, Accounting, or a related field
• Work experience utilizing automated business, procurement, financial, or asset management systems
• Work experience providing administrative support in a government, public sector, or multi-department organizational environment

PHYSICAL REQUIREMENTS / WORKING CONDITIONS:

• While working in this position, the employee is required to constantly sit
• While working in this position, the employee is required to constantly work indoors

ADDITIONAL INFORMATION / EXAMINATION PROCESS

• ability to provide own transportation to off-site meeting locations, as needed

EXAMINATION PROCESS (may include):

1. An evaluation of training and experience
2. One or more interviews

Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to View email address on click.appcast.io
Retirement Plan:
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.

Health Insurance :
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment.


Dental Insurance:
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment


NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health & dental insurance.

Flexible Spending Accounts:
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.

Life Insurance:
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.

Savings Plan - Deferred Compensation:
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS.


Educational Reimbursement Program:
County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.

Employee Assistance Program:
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern.

Leave
Annual Leave - Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year
0 - 2 years 11 days
2 - 10 years 17 days
10 + years 24 days

Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.

Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.


NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.

Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.

Holidays:
The County observes 10 holidays every year and 11 are observed on years of General Elections.


For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at


All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.
01


Your application, which includes any associated supplemental questions, must be complete at the time of submission and must clearly articulate the required work experience relevant to the position for which you are applying. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. Your application may be considered incomplete if vague descriptions of experience are included or if you cite experience in your supplemental question response that is not included on the Work History section of this application. When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience based on the information submitted, or if you state "see resume" as your response, your application may not be considered further.

• I have read and acknowledge the above instructions.

02


Which one of the following items indicates your current level of education?

• Less than high school graduation
• High school graduation, GED or equivalent
• Associate's degree received
• Bachelor's degree or higher received

03


If you have earned a college degree, was it in Business Administration, Public Administration, Accounting, or a related field?

• Yes
• No

04


How many years of administrative support work experience do you have?

• Less than 1 year of work experience
• 1 year of work experience
• 2 years of work experience
• 3 or more years of work experience

05


Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not be considered further.
06


Do you have work experience utilizing automated business, procurement, financial, or asset management systems?

• Yes
• No

07


Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.
08


Do you have work experience providing administrative support in a government, public sector, or multi-department organizational environment?

• Yes
• No

09


Please provide details regarding that work history in the text area below. The work history details provided should include the employer or organization name, dates of employment/service and the duties you performed.NOTE: When considering work history, 1 year of employment = 2,080 hours. If Human Resources staff is unable to confirm your related work experience, based on the information submitted, you will not receive the preference credit.
Required Question