Event Manager

Reporting to the Associate Director of Event Management, the contract Assistant Director, Event Management , has primary responsibility for planning and executing events. This includes working with diverse student populations; supervising union and student staff; developing and monitoring event budgets and billing processes; contributing to and implementing unit policies and procedures; and maintaining relationships with vendors to successfully support a range of events across the portfolio.
• Assists with planning, coordination, and event support to student, staff, faculty, alumni, and affiliate clients within the Reynolds Club, Bartlett Hall (1st floor), Mandel Hall, and other University of Chicago locations in the evening and on weekends.
• Staff events and programs, and helps coordinate client needs on-site.
• Works with University and Student Centers staff to encourage community involvement in providing services to a wide variety of facility users in the Student Centers. Participates in the regular planning cycle for Student Centers events.
• Coordinates and attends a wide range of events during the day and evenings in Reynolds Club, Mandel Hall, and other campus locations as required.
• Contributes to problem-solving related to unforeseen issues concerning events and guests within the facilities.
• Helps ensure all events conform to University of Chicago and special event policies as necessary, with a high level of sensitivity to customer service and enhancing public relationships with program organizers and participants.
• Utilizes industry standards and technological solutions when appropriate.
• Oversees scheduling and billing policies and implementation for the Student Centers' portfolio, including Ida Noyes Hall, Reynolds Club, Bartlett Hall (1st floor), and Mandel Hall, including the quarterly room lottery system for student organizations in collaboration with the Scheduling Coordinator.
• Provides consistent and high-level logistical support to all clients and events in the Student Centers portfolio.
• Ensures all reservations and billing are processed in a timely manner.
• Audits, scheduling, and billing practices as needed.
• Develops and maintains additional policies regarding scheduling and billing in collaboration with the Associate Director for Event Management.
Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AllSTEM Connections is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.

Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

Education:
• Bachelor's degree.

Experience:
• At least two years of experience in a progressively responsible work environment, preferably in a student union or hotel setting.
• Events management experience.
• Prior experience with financial administration and billing.

Technical Skills or Knowledge:
• Experience with Event Management Software (EMS) or similar software.
• Experience with Social Tables or similar software.


AllSTEM Representative Contact Info

Account Executive:


Priyanka


Branch Phone:


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Location:


Ontario, CA