Development and Marketing Administrative Assistant

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The Development & Marketing Administrative Assistant is responsible for assisting the Director of Development & Marketing in daily operations, helping to maintain efficiency and effectiveness of the department.

Performance Requirements

Specifically Responsible To:

· Schedule and coordinate meetings, appointments, and presentations

· Assist in the preparation of proposals, reports, and budgets

· Manage the department budget and networking partnership requirements

· Assist in maintaining accurate records of constituents

· Assist in constituent gratitude, preparing gifts, acknowledgements and thank you letters

· Distribute marketing materials, such as brochures and flyers

· Conduct research on potential grants, foundations, and matching programs

· Work with the contract grant writer on grant application and reporting deadlines

· Assist with preparation of direct mail solicitations and event mailings

· Manage and coordinate projects with contracted marketing professionals

· Other duties as assigned

Typical Physical Demands

Position requires prolonged periods of sitting and extensive computer use, including typing and viewing a monitor for up to 8 hours per day. The role involves occasional standing, walking, and bending to perform tasks such as filing, retrieving documents, or organizing office supplies. The employee must be able to lift and carry items weighing up to 20 pounds, such as thank-you gifts, office materials, or packages, and deliver them within the office or to nearby locations. Fine motor skills and hand-eye coordination are necessary for operating office equipment like computers, printers, and phones. The work environment is

primarily an office setting with moderate noise levels. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

The Development & Marketing Administrative Assistant must have a high school diploma, GED, or at least two years administration experience in an office setting. He/she must be proficient in Microsoft Office Suite, including Word, Excel, and Outlook. Experience in working with a CRM/constituent database (Ex: Bloomerang, Salesforce) is preferred but not required. He/she must have a valid driver's license with a good driving record.

Other Skills and Abilities

1. Strong organizational and administrative skills with the ability to manage multiple tasks

2. Excellent verbal, written, and interpersonal communication skills

3. Ability to work independently and creatively while functioning as part of a collaborative team

4. Demonstrated ability to analyze and think critically

5. Flexibility, good judgment, and skilled in time management

6. Able to work under tight schedules and to effectively handle pressure associated with deadlines

7. Must comply with all agency standards (i.e., conduct, policies and procedures).

8. Must be willing to carry out the mission and vision of The Sanctuary Foster Care Services, support the growth of the agency, and carry out the established goals.

Confidentiality

The Development & Marketing Administrative Assistant will deal directly with confidential material. It will be his/her responsibility to maintain the confidentiality of such material in the strictest manner. Any violations of the confidentiality of records or information can result in immediate dismissal for cause.

Job Type: Full-time

Pay: $35,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Houston, TX 77058 (Required)

Ability to Relocate:

• Houston, TX 77058: Relocate before starting work (Required)

Work Location: In person