Wholesale Title & Accounting clerk

Wholesale Title Clerk & Accounting Clerk

The Wholesale Title Clerk/Accounting Clerk supports the day-to-day processing of vehicle titles, tags, and related paperwork. This role assists with tracking funded deals, maintaining accurate title records, and supporting both the accounting and title team. This position also helps communicate with lenders, customers, and internal departments to ensure title work is completed accurately and on time.

Job Benefits:

We offer a positive and professional work environment with top-notch training opportunities. We strongly believe in the development of our employees through continuous training and promotion from within. Our dedicated team members enjoy a range of exceptional benefits, inclusive of:

• A collaborative team atmosphere
• Comprehensive Medical/Dental/Vision Insurance coverage
• Paid Vacation Time after one year of service
• 401(K) with matching contributions

Responsibilities (include but are not limited to):

• Process daily tag bills and prepare payments for the tag agency
• Prepare and process title work for auction and CarMax transactions
• Maintain accurate record for used vehicle inventory titles
• Communicate with financial institutions to obtain title status updates
• Assist the Title Clerk with preparing title work packages for deals
• Review and clean up tag schedules
• Submit weekly reports for any tag work exceeding 25 days, including explanations
• Create end-of-month tag and title chargeback reports as needed
• Assist customers in person and over the phone with title-related questions
• Issue metal and paper tags to Finance Closers and maintain accurate logs
• Report issued paper tags to the state
• Review and follow up on missing metal tags
• Provide support with incoming calls when accounting department experiences high call volume
• Other tasks as assigned

Qualifications:

• Adhere to Headquarter Toyota's dress code policy
• Previous experience in automotive titling or dealership accounting preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Bi-lingual in English and Spanish is preferred
• Professional communication skills and a customer-focused mindset
• Ability to work independently while also supporting a team environment
• Must be flexible with schedule including evenings, weekends, and holidays

Additional Posting Information:

This posting may be closed on or before the listed closing date upon filling the vacant position(s).

This job description is not intended to cover all duties. Responsibilities may change at any time with or without notice.