Clerical Assistant 2

Clerical Assistant 2

Join the Pennsylvania State Police as a Clerical Assistant 2 and play an important part in keeping daily operations running smoothly. This role gives you the chance to support a busy station where your organizational skills can shine. You will help the team stay on track by managing key clerical tasks that keep everything moving. Take pride in contributing to a mission-driven agency that serves communities across the Commonwealth.

This position provides key clerical and administrative support to ensure the station operates efficiently and stays organized. The role involves preparing documents, handling audio transcription, and assisting station personnel with important daily tasks. As a Clerical Assistant 2, you will perform the following duties:

• Clerical Support: Provide administrative assistance to the Station Commander and staff to maintain smooth operations
• Document Preparation: Prepare and type letters, reports, and other written materials with accuracy
• Audio Transcription: Transcribe taped interviews, communications, and recordings for station personnel
• Record Handling: Organize and maintain documents to ensure information is accessible and properly managed

Full-time employment, 37.5 hours per week. Work hours are 8:00 am to 4:00 pm, Monday-Friday, with a 30-minute lunch. Telework is not an option in this position. Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes). You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Three years of experience using Microsoft Word.
• Three years of experience proofreading and editing various types of materials to ensure grammatical correctness and completeness.
• Two years of experience using Microsoft Excel.
• One year of experience working in a position that required processing invoices, payments, and managing financial accounts.
• One year of experience utilizing various office equipment such as a personal computer, copying machine, facsimile machine, and postage meter.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.