Administrative Coordinator

Administrative CoordinatorThe Administrative Coordinator at Stella-Jones provides critical support to the COO, Environmental Health & Safety (EH&S), and Operational Innovation & Excellence Center (OIEC) teams. This unique role is ideal for a highly organized and motivated individual who is eager to learn about the business, develop new skills, and grow into future roles within Stella-Jones. The position balances traditional administrative responsibilities with opportunities to participate in cross-functional projects, data analysis, and business initiatives.This role will be based onsite at our Lenexa, Kansas office. This position will be hybrid, typically with 3 to 4 days in the Lenexa office once a period of training and integration is complete.Principal ResponsibilitiesProvide day-to-day administrative support to the COO, EH&S, and OIEC leaders, including scheduling, correspondence, and document preparation.Coordinate and organize meetings, travel arrangements, and department activities.Support data collection, analysis, and preparation of reports, charts, and presentation materials.Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, PO generation, Goods Receipts/SES, and AP resolution for recurring and ad-hoc expenses.Coordinate expense management and reporting (Concur), ensuring timely reconciliation of corporate credit card expenses and compliance with company policies.Assist in maintaining departmental files, records, and compliance documents.Partner with leadership teams to monitor progress on key projects and follow up on action items.Assist in preparing communications, policies, and training materials for EH&S and OIEC initiatives.Serve as a point of contact for visitors, vendors, and internal stakeholders.Take ownership of assigned projects and drive them to completion, ensuring accuracy and timeliness.Perform other duties as assigned to support business priorities.Key QualificationsBachelor's degree plus 2+ years of related experience (ideally in an administrative, project coordination, or business support capacity) –or– Associate's degree plus 5+ years of related experience requiredPrior experience in manufacturing, operations, and/or safety a plusRequired Knowledge, Skills, and AbilitiesProficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).Organizational and project management skills; ability to manage multiple priorities.Excellent written and verbal communication.High attention to detail, accuracy, and follow-through.Ability to work independently and proactively while supporting multiple leaders.Analytical mindset; comfortable working with data and reporting tools.Collaborative and adaptable; able to work across departments.Growth OpportunityThis role is designed as a launch point for future career opportunities within Stella-Jones. The Administrative Coordinator will gain exposure to multiple business functions, leadership decision-making, and key operational initiatives, positioning them for advancement into broader roles in operations, EH&S, continuous improvement, or business management.Note: Employment at Stella-Jones in the United States is contingent upon the successful completion of a pre-employment drug test and criminal background check. Also, there is no visa sponsorship of any kind available for this role.Employee Benefits As a Stella-Jones team member, you will have access to excellent benefits and incentives including:Comprehensive total benefits package with 3 medical plans to choose fromSeveral company-paid benefits including: Dental and Vision coverageLife insurance and Accidental Death & Dismemberment (AD&D) policiesLong-Term Disability CoverageAccess to a robust employee assistance programCompetitive compensationAnnual bonus program opportunity401(k) savings plan with generous Company match (150% on the first 4% deferred)2 weeks paid vacation and 9 holidaysCareer advancement opportunitiesAbility to purchase Company stockEqual Opportunity Employer/Veterans/Disabled