Business Manager 2- MCG- Clinical Trials Office

Job Title: Business Manager 2- MCG- Clinical Trials Office Location: Augusta University Employment Type: Regular, Full-Time Job Summary Oversee all financial, personnel, administrative, operations, facilities, and practice aspects of division management for Internal Medicine and Rheumatology, Student Clerkship, and Internal Medicine Residency program. Responsible for working directly with IM clinic operations (Practice Site Coordinator, Department Administrator, & Division Chief) to manage and promote the Patient Centered Medical Home. Responsibilities Develop training courses, materials, policies, and procedures to advance financial processes for industry sponsored clinical trials. This includes understanding and updating the use of various research systems such as ILAB and OnCore. Maintain a high level of involvement in the day-to‑day activities related to financial areas of research in all clinical units including CTO. Attend and actively participate in training and education to increase knowledge and professional growth within this position. Responsible for training and administration (analyzing, developing, and monitoring) of the operational budget, research budgets, and grants budgets, analyzing cash flow to prevent deficit spending, reviewing and authorizing expenditures to ensure alignment with budget and contractual agreements, identifying discrepancies and initiating processes to adjust invoices. Monitor financial reports for accuracy, resolve issues and errors, ensure budgetary compliance, and review with investigators and managers, along with responding to any budget inquiries. Clinical Trial Budget Development/Negotiations; review clinical trial protocols to develop study specific budgets ranging from $10,000 to $300,000 that account for all procedural and labor costs. Partner with appropriate research personnel to ensure all items/procedures required by the protocol are accounted for and priced appropriately. This includes clinical trial contracting in coordination with Department of Sponsored Program Administration; research patient billing and auditing, research sponsor billing and collection. Facilitate the administrative management of clinical studies to ensure quality and timeliness in the initiation and conduct of grants and clinical trials. Work with investigators and research management to prepare budgets, budget justifications, and support materials. Prepare institutional routing to initiate the creation and opening of financial accounts for sponsored grants and contracts. Generate regular budget balances to project future balances and discuss potential problems with investigators. Ensure compliance with established guidelines relating to financials, grants budgets, and similar activities. Manage study budgets through oversight of billing, invoicing, and reconciling payments for all grants and contracts throughout the entire lifecycle of a research study including cost transfers, authorization to budget, and residual balance paperwork. Ensure that awarded industry‑sponsored funds are received and sponsors are invoiced in a timely manner. Serve as the financial liaison with internal and external agencies. This position will oversee all hiring processing internal to the Clinical Trials Office, validate candidates prior to scheduling interviews, and participate as a member of the management team to ensure that potential incumbents for positions meet the quality standards for research. Complying with University Human Resources (HR) guidelines, the manager will be the primary person responsible for the Department's HR functions, including but not limited to interpreting HR policies, filling personal vacancies, completing PeopleSoft electronic requisitions, ensuring external advertisements are complete and accurate, completing new‑hire and termination paperwork, assisting with guidance and training for research staff, overseeing yearly performance evaluations for the department, conducting team meetings, identifying and implementing process improvements, training new staff members, auditing programs, reviewing and preparing HR reports. Complying with the University asset guidelines, the manager will track assets to include but not limited to monitoring asset activity to ensure that all departmental assets have been reviewed, tagged, and entered into the asset database timely; identifying, analyzing asset information independently with good judgement and personal initiative; working directly with Asset Management leads to troubleshoot all asset issues; acting as the primary contact for all audit requests related to asset management. Complying with the University security guidelines, the manager will oversee the administration of security requests for staff and monitors needing access. This includes but is not limited to scheduling monitor visits (both onsite and remote), creating security access and removal requests for staff and monitors, assisting with creating and maintaining training documents related to security access, and troubleshooting access issues. Back up administrative staff for the University subject reimbursement systems to include but not limited to Greenphire, Rybbon, and Cloud Research; assist as needed with the setup and management of studies in all systems; provide customer support as required. Perform all other job‑related duties as assigned. Required Qualifications Bachelor’s degree from an accredited college or university in Business Administration or related discipline and three years of administrative management experience. Knowledge Proficient in Microsoft Office and other computer software/databases. Knowledge of medical terminology. Knowledge and experience in performing blood draws and preparing specimens. Skills Excellent interpersonal, written, and verbal communication skills. Abilities Ability to maintain confidentiality. Ability to effectively work independently, be detail oriented and prioritize daily duties. Ability to exercise good judgement regarding research activities, medical conditions and treatment considerations for study subjects. Shift / Salary / Benefits Shift: Days; Monday - Friday (work outside of normal business hours may be required). Salary: $68,500 - $69,680 annually. Pay Band: B13. This position is fully/partially funded through external sources. Continued employment is contingent upon the availability of these funds. Recruitment Period: Until filled. Augusta University offers a variety of benefits to full‑time benefits‑eligible employees and some part‑time employees, including health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), earned vacation time, sick leave, and 13 paid holidays. Full‑time employees employed with us for more than six months may be considered for the Tuition Assistance Program. Conditions of Employment All selected candidates are required to successfully pass a background check review prior to starting with Augusta University. If applicable based on duties, the candidate will also need to have a credit check completed for positions of trust and/or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that require driving an Augusta University vehicle. For faculty hires, final candidates must provide proof of completed academic degree(s) and post‑secondary coursework in the form of original transcripts. Candidates trained by a foreign institution must also provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Credit Check This position will require the acquisition of a P‑Card and/or handling cash, credit or other sensitive information and will require a satisfactory consumer credit check as a condition of employment. Other Information This position is also responsible for promoting a customer‑friendly environment and providing superior service to patients, students, faculty, and employees. Equal Employment Opportunity Augusta University is proud to be an equal‑opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. #J-18808-Ljbffr