Administrative Assistant 3

What You Will Do The Plutonium Supply and Disposition (PSD) Division is seeking a motivated, customer‑focused, professional, efficient, reliable, organized, and experienced administrative assistant to support group functions within the division. The position reports to the PSD Division Staff Operations Manager and requires high standards of administrative professionalism, attention to detail, and accuracy. You are expected to solve problems, maintain a customer‑focused approach, and collaborate cooperatively in a dynamic and diverse office environment. This role demands close cooperation with peers and leadership across the division and accountability for deadlines and commitments. Responsibilities Ensure safety and security compliance, maintain required training, and integrate safety and security into all tasks. Conduct a wide range of administrative and office tasks requiring judgment in resolving moderate complexity issues or making recommendations. Generate internal and external correspondence, reports, and forms with limited supervision. Prioritize, track, and distribute incoming and outgoing messages and actions, using electronic and hard‑copy mail systems. Maintain electronic and hard‑copy files in established systems. Coordinate calendars and schedules. Plan logistics for meetings, including announcements. Arrange domestic and foreign travel and reimbursements. Act as a timekeeper for one or more organizations; enter time and effort reports for assigned employees. Mentor and train other administrative personnel. Handle sensitive information and/or classified matters. Serve as an escort to visitors and authorized personnel. Act as the procurement representative and maintain related records. Serve as key/or core custodian. Serve as a point of contact and resource for internal offices and external agencies. Provide resources to staff for established processes, procedures, and guidelines. Offer input on organization‑specific administrative practices and procedures. Adhere to all laboratory and industry regulatory guidance specific to administrative policies and procedures. Ensure all results, materials, processes, and final products meet quality specifications and are completed per established requirements. Promote a respectful and inclusive work environment free from discrimination and harassment. Requirements / What You Need Minimum Job Requirements Administrative Support Proven experience providing administrative support in a complex, busy office environment with adaptability, flexibility, and willingness to support wherever needed. Excellent oral, written, and verbal interpersonal skills. Experience organizing, prioritizing, and completing multiple tasks under strict deadlines and changing priorities. Demonstrated experience managing electronic calendars and coordinating meetings. Business Systems Computer proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with SharePoint, MS Teams, Adobe Acrobat, etc.; ability to learn lab business systems (Oracle, Ariba, Concur). Ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations as needed. Organization and Time Management Demonstrated ability to organize, prioritize, and follow through on multiple tasks, often under strict deadlines and frequent interruptions. Excellent record of integrity, dependability, availability, attendance, and punctuality. Experience making decisions and resolving problems independently and as a team member, using judgment, creativity, flexibility, and initiative in non‑routine situations. Communications Effective interface with people throughout the organization hierarchy and partnership with internal support organizations. Ability to generate a variety of internal and external correspondence, reports, and forms. Demonstrated ability to foster a cohesive team environment, share, teach, and learn from other team members. Education/Experience High School Diploma and 3 years related experience, or an equivalent combination of education and experience directly related to the occupation. Desired Qualifications Desire to learn, grow, and take on increasing responsibility. Active Q clearance is desired. Work Location On site in Los Alamos, NM. All work locations are at the discretion of management. Position Commitment One‑year term. Regular appointment employees must serve a period of continuous service in their current position to be eligible to apply for posted jobs throughout the laboratory. Employees who have not served the required time may only apply for laboratory jobs with documented approval of their Division Leader. Benefits PPO or high‑deductible medical insurance with a broad nationwide network. Dental and vision insurance. Free basic life and disability insurance. Paid childbirth and parental leave. Award‑winning 401(k) (6% matching plus 3.5% annually). Learning opportunities and tuition assistance. Flexible schedules and time off (PTO and holidays). Onsite gyms and wellness programs. Extensive relocation packages (outside a 50‑mile radius). Clearance and Eligibility Position cleared to Q level, requiring U.S. citizenship except in extremely rare circumstances. Eligibility requires at least 18 years of age and U.S. citizenship, subject to DOE Order 472.2. Employment requires a favorable decision by NNSA under Supplemental Directive 206.2, applicable to U.S. citizens only. Foreign nationals are subject to a similar requirement under DOE Order 142.3A. Drug Test Applicants must complete a new‑employment drug test and may be subject to random testing. Federal law prohibits marijuana use for employment purposes; a positive test for marijuana results in termination. Equal Opportunity Los Alamos National Laboratory is an equal‑opportunity employer. Employment practices are based on qualification and merit, without regard to protected categories. The laboratory is committed to workplace accessibility for individuals with disabilities and provides reasonable accommodations upon request. #J-18808-Ljbffr