Assistant Area Accounting Lead

Assistant Area Accounting Lead

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Assistant Area Accounting Lead, we'll count on you to:

The Assistant Area Accounting Lead position reports to the local Area Accounting Lead and helps support operations Area Management. This position assists in providing assurance to the Area Manager/Managing Principal/Regional Operations Director and Regional/Assistant Regional Accounting Directors (RAD/ARADs) that practices and procedures are being followed in accordance with HDR policies, HDR accounting principles, and federal government compliance standards. In addition to an individual that possesses analytical skills, this individual must also possess leadership and management skills necessary to effectively orchestrate accounting staff in the performance of various project-financial functions. The primary responsibilities of this position will be performing leadership support, including supervising, training & mentoring of accounting staff, for all facets of project and contract financial management, as well as, ensuring general accounting functions maintained for the Area.

Routine/Ongoing Monthly Responsibilities:

• Invoicing
• Ensure PAs meet invoice deadlines, and balancing their workload as needed
• Understand monthly invoice cycle and look for process improvements to increase efficiencies
• Revenue Review
• Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings
• Ensure meaningful notes maintained
• Follow-up and track action items set during watchlist review
• Rolling 12/Forecast
• Build file or drive process to build file, review with AM/MP/BG Managers, coordinate with Marketing to clean up opportunity data
• Assist in reviewing Area NFE Forecasts monthly, and for support of Midyear and Year-end budgeting forecasts
• Review and coordinate AR tracking and ensure updated and meaningful notes are in the system
• Monthly OH/GL Analysis
• Review OHs for accuracy and correct coding
• Research, monitor, & escalate potential issues & explanations for variances to AM/RAD/ARAD
• Review & Track Seminars, Training, and Conference Costs
• Review & Track Indirect Labor costs
• Review Cost Recovery
• Identify and understand Area Management financial & other reporting needs and take initiative to provide solutions:
• Area Management Reporting Needs, which may include, but not limited to:
• Loaned and Borrowed - BI reports
• Utilization reports
• Area marketing reporting needs
• AR reports
• MSPL
• Marketing/proposal requests for data
• Build/maintain rate sheets for clients
• Ensure best practices & guidelines in accordance with project accounting SharePoint are followed
• Utilize BI projects dashboard for ongoing project financial reviews and discussions with PMs
• Promote use and train Power BI Operations Accounting Reporting Suite (OARS)
• Project accounting for large/complex projects
• Ensure project closeout process being followed and closeouts done timely
• Elevate and communicate potential issues to Area Accounting Lead, Area operations management and RAD/ARAD
• Special Projects as requested by Area Accounting Lead/AM/MP/BG Managers/RAD/ARAD

Ensure Project Accounting (PA) Functions Maintained for Area:

• Managing PA teams, which includes performance reviews, timesheet approvals, & other supervisor activities
• Workload Balancing
• Monitor Monthly Deadlines
• Pushing efficiencies in processes/standardization of processes
• Integrate Engineering/Architecture teams, if in combined office locations
• Training/Cross-Training
• Backfilling in case of staffing issues at PA level

Ensure General Accounting Functions Maintained for Area:

Manage Department Accounting/Accounting Assistant team responsible for the following:

• Perform Accounts Payable functions relative to HDR accounts payable procedures, including:
• Processing vendor invoices to the corporate finance and accounting group
• Review and assist in processing Accounts Payable transactions for sub consultants
• Manage corporate credit card transactions & on-demand check requests
• Research and communicate release of subconsultant payments to corporate finance & accounting group
• Account for Seminars & Conferences for both in-house and external events
• Perform internal cost recovery functions for billable project charges of vehicles & equipment
• Track Area Vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate, and to use for cost recovery
• Track TDY costs
• May work with Procurement for purchase requisitions
• Assist in pulling back-up as needed to support Project Accounting needs
• Assist in pulling reports and detail for OH/GL research
• Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments
• Assist, as needed, with approval of employee timesheets relative to HDR timekeeping policies & procedures
• Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures

Preferred qualifications:

• Positive Leader, who is a team player that takes initiative to provide solutions
• Highly energetic, detail-oriented individual with strong organizational skills
• Excellent verbal and written communication skills
• Bachelor's degree in accounting or closely related field
• Minimum 7+ years' experience
• Proficiency with MS Office products including Excel, Word, and Outlook
• Oracle EBS/Hyperion experience a plus
• A/E/C experience also highly desired
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 5 years of experience; an advanced degree may offset years of experience
• Proficiency with MS Office including Word and Outlook
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.