Administrative Assistant

Job Description

Job Description

Alpha Electric Supply – KONA, HI

Join one of Hawaii's leading electrical supply companies and become part of a team dedicated to providing exceptional administrative services for our Kona Branch.

Compensation & Benefits

• Competitive hourly pay (based on experience)
• 11 paid holidays per year
• Vacation benefits
• Sick leave benefits
• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan with Company Match (after one year of eligibility)
• Employee Stock Purchase Plan
• Career growth opportunities
• Stable, full-time position

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare purchase orders and coordinate the procurement of inventory, office, warehouse, and branch supplies.
• Schedule inbound freight and coordinate delivery logistics as needed.
• Prepare and process daily bank deposits.
• Perform inventory-related administrative functions, including monthly inventory entries, cycle count documentation, and inventory adjustments.
• Assist in investigating and resolving inventory discrepancies to maintain inventory accuracy.
• Assist with scheduled physical inventories and cycle counts in accordance with the Company's inventory control program.
• Create expense purchase orders (POs) in Agility and process non-inventory invoices by obtaining required approvals and submitting documentation to Accounts Payable.
• Allocate freight invoices to inventory and verify appropriate cost distribution.
• Confirm customer pick tickets have been accurately invoiced and resolve discrepancies as needed.
• Scan, electronically file, and maintain branch records in accordance with Company record retention policies.
• Maintain vehicle registration, licensing, safety, and compliance records.
• Assist with branch safety documentation, reporting, and administrative compliance activities.
• Provide general administrative support to branch personnel, including preparing reports, maintaining records, coordinating communications, and supporting daily branch operations.
• Perform other administrative and operational duties as assigned to support efficient branch operations.
• Other duties may be assigned.

QUALIFICATIONS

• High school diploma or equivalent required.
• Previous administrative, customer service, or office support experience preferred.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently while contributing to a team environment.
• Previous experience with ERP systems or inventory software is a plus.

WHY JOIN ALPHA ELECTRIC SUPPLY?

At Alpha Electric Supply, our employees are the foundation of our success. We offer a stable work environment, excellent benefits, opportunities for career advancement, and the chance to be part of a company that has proudly served Hawaii for decades.

If you're organized, dependable, and enjoy supporting a busy team while providing exceptional customer service, we'd love to hear from you. Apply today and become part of the Alpha Electric Supply family!