Coordinator - Business Development

Summary The Coordinator - Business Development works with Business Development Analysts, Managers and other marketing and business development staff and lawyers to assist with efforts to generate increased business for the Firm. They will leverage research, writing, technical and communication skills to coordinate initiatives of the Litigation Group and General Practice/Corporate Law Group and its related sub-groups. The Coordinator will report to the Senior Manager - Business Development in Palo Alto and will also support the Senior Manager - Business Development in Los Angeles. The scheduled hours for this position are 9:00 a.m. to 5:00 p.m. The incumbent may be required to work overtime depending on the needs of the practice area lawyers and business development department. Essential Duties and Responsibilities Other duties may be assigned. Practice Development Assist partners in preparing targeted presentations (pitch books, short form brochures and deal sheets), in a manner that effectively communicates the Firm's relevant experience and articulates clear reasons why the Firm should be retained. Under the direction of the Manager: Identify relevant transactional or regulatory precedents by industry, geography and type of transaction or matter. Customize materials for the target client or prospect. Complete production aspects (editing, fact checking, proofreading, assembling) to ensure materials are delivered accurately and on time. Update and maintain all standard pitch files, lawyer biographies, other marketing collateral, experience lists and databases. Prepare relevant research and supporting materials for client meetings. Maintain a complete record of all pitches, meetings and outreach of any type in the Firm's CRM (Client Relationship Management) system. Assist with submissions to league tables, directories, guides and other surveys. Assist with industry and competitive intelligence research to identify potential opportunities. Track news and developments relating to the relevant sectors. Follow Firm news, note wins and maintain the practice experience database and updates in the CRM system. Coordinate content aspects of marketing conferences, sponsorship opportunities and other events within the national and regional legal/business community and in this capacity; work with the Special Events department. Plan, provide direction and support for events and conference sponsorships, including invitation list development and invitation mailing, tracking RSVPs, organizing registration, preparing name tags, preparing materials, reserving necessary equipment and conference rooms. Assist with coordinating efforts with the Communications, Digital Marketing and Creative Services teams in office and/or practice visibility initiatives. Other duties or special projects that may be assigned. In addition, responsibilities related to maintaining Firm and client information are to be adhered to by all employees. This includes complying with the Firm's information security policies, protecting Firm assets from unauthorized access, disclosure, modification, destruction or interference, and reporting security events or potential events or other security risks to management. Qualifications Excellent analytical and organizational skills, with a high level of attention to detail. Excellent writing/editing, proofreading, grammar and research skills (a writing and editing test is required). Ability to produce initial drafts that are free of typos and simple errors and ability to correct own work. Excellent interpersonal skills. Ability to work in a highly demanding environment. Ability to follow written and verbal instructions from senior team members or guideline documents. Understanding of transactional, regulatory and litigation terminology and processes. Proficiency in standard spreadsheet, database, word processing and presentation applications (e.g., Excel, Dynamics, Access, Word, PowerPoint and SharePoint are pluses), as well as with a variety of online and new media information resources. Knowledge of any CRM system is also helpful. The Firm provides additional training in core software programs, if needed, to enhance skills and speed of work. Ability to handle time-sensitive requests from multiple lawyers, across time zones, and to generate quality work product in a fast-paced environment. Deadline oriented. Ability to work independently as well as being a team player. Professionalism and discretion in handling confidential information is essential. A commitment to the highest standards of excellence and professionalism that are the hallmarks of Sullivan & Cromwell's legal practice. Education And/Or Experience One to three years of experience working for a law firm, financial institution or other professional services firm. BA or equivalent required. Paralegals and legal assistants are encouraged to apply. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Compensation The base salary range offered for this role will be between $65,000 and $80,000. When determining a candidate’s compensation offer, elements unique to each person are taken into consideration including but not limited to skill set, experience level, performance, professional certifications, degrees and location, as well as the needs of the Firm. The total compensation package for this position may include overtime pay, discretionary bonuses and other benefits. 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