Contracts Coordinator

Contracts CoordinatorThe Contracts Coordinator will be responsible for providing administrative support for Hachette's young readers, and adult gift and product imprints. The individual will work closely with the team including updating and maintaining workflow and status reports, gathering forms and paperwork for payments, sending and monitoring DocuSign envelopes, setting up calls/meetings, and responding to status queries. The Coordinator will also draft, route and send out work-for-hire agreements and some amendments.Essential Duties and Responsibilities:Route, track and send out author agreementsDraft, route and send out straightforward amendments (e.g., delivery extensions and e-book)Draft, route and send out work-for-hire and other contributor agreementsDraft, route and send out a portion of subsidiary rights contractsUpdate and maintain workflow and status reportsField status queries from editors, agents and other colleaguesInitiate the DocuSign process including collecting and preparing forms for paymentPerform other duties as may reasonably be assignedKnowledge, Skills & Abilities Required:Excellent computer skills are required (MS Word, Excel, Power Point, databases, experience with a title management system is a plus)Highly organized, good at prioritizing and adaptableAttentive to detail with ability and interest in legal documentsSelf-starter, able to take ownership of job responsibilities and manage work time efficientlyGood communicator and team playerThis role is based in our New York office. Employees are expected to work on-site three days per week in accordance with our hybrid work model. Candidates must be able to reliably commute to the office.Please submit a resume and cover letter to be considered for this position.The compensation for this position is $55,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. Hachette Book Group (HBG) is a leading US general-interest book publisher made up of dozens of esteemed imprints within the publishing groups Basic Books Group; Grand Central Publishing Group; Hachette Audio; Little, Brown and Company; Little, Brown Books for Young Readers; Orbit; and Workman Running Press Group. We also provide custom distribution, fulfillment, and sales services to other publishing companies.