Student Services Support Specialist

Support Specialist Student Support Services

Benefits: Health, dental and vision insurance, 20-22% employer contribution to your PERA retirement plan, paid holidays, paid leave, tuition reimbursement, free CMC credits, amongst others. For full time employees hiring salary range: $22.72 - $27.26.

Summary of Job Description: Coordinates administrative and operational functions for the student services team (Multilingual Education, Assessment, Multi-Tiered Systems of Support, Wellness, Prevention, and relationships with Community Partners).

Supervised by: Director of Multilingual Education

Essential Job Elements:

• Perform general secretarial duties (i.e. filing, typing, keyboarding, scheduling, office management, invoicing, printings, mailings, generate certificates, and other routine office procedures) as directed by the Student Services Team.
• Assist with ongoing general fund and grant budget expenditures and adjustments for the department.
• Maintain payroll, attendance records, extra duty stipends, and Change of Status forms using various district software programs and meeting district completion deadlines.
• Coordinate, plan, and provide logistical support for the Student Services meetings and travel.
• Coordinate, plan, and provide logistical support for professional learning opportunities sponsored by the Student Services Team, including, but not limited to: confirming consultants, training times, locations, equipment needed, registration, attendance, food (snack, coffee, meal) purchasing/organizing/ set-up/clean-up and meeting arrangements.
• Process purchase orders and building purchasing card statements and journal entries including vendor contact for ordering and purchase order inquiries and pay invoices. Process and inventory materials as they are delivered.
• Update and review information in district databases, including data entry, rostering student accounts, and teacher accounts.
• Add students to the testing platform, follow up with teachers to ensure test results and other pertinent records are uploaded to Educlimber and PowerSchool in a timely manner.
• Maintain the Home School records.
• Support identification of students for the McKinney Vento Program, contact families, connect supports, and maintain proper documentation.
• Support the district Truancy System administration including organizing documentation, court summons and parent communication
• Support the District Assessment Coordinator with assessment data management and coordinate delivery of secure materials.
• Effectively communicate with teachers and parents of students via phone or email in English or Spanish to complete forms and applications.
• Maintain a high level of confidentiality in accordance with law and district rules.
• Perform other duties as assigned.

Contacts: Student Services team members, other district employees, parents, technical support representatives, vendors, and outside consultants.

Qualifications:

• High school diploma or equivalent.
• 1-year post-secondary secretarial training in written communication, office management, accounting, and specialized technology courses or 2+ years related secretarial or related technology experience, including accounting experience.
• Effective communication and interpersonal skills in English and Spanish.
• Effective organizational, time management and problem-solving skills.
• Computer skills: software management applications, technical troubleshooting skills and system analysis. Proficient in Microsoft Office and on the Google Platform (Google docs, sheets, forms, etc.)
• Successful experience working with confidential information in an office setting.