Administrative Specialist Senior

Advertisement Closes

6/6/2026 (8:00 PM EDT)

26-02502

Administrative Specialist Senior

Pay Grade13

Salary

$3,273.74 - $4,910.60 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Click here for more details on state employment.

Hiring Agency

Education & Labor Cabinet | Office of the Secretary

Location

100 Mill Creek Park, Building 7
Frankfort, KY 40601 USA

Description

The Education and Labor Cabinet's mission is to educate, prepare and train Kentucky's current and futureworkforces. Our goal is to create and make continuous improvements to an education and workforce system thatprepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers theyneed to compete and create jobs in the Commonwealth.

Take advantage of this opportunity to join our team and make a difference in Kentucky! We are seeking areliable, self-motivated individual to serve in a full-time role for the employers and employees across theCommonwealth.

This position is in the Office of the Secretary, working in the Division of Operations and Support Services asan Administrative Specialist Senior at the Education and Labor Cabinet. The position will be based inFranklin County.

Responsibilities include but are not limited to the following:

• Assists procurement branch in the review of janitorial contract requirements and bidding contractors priorto awarding new contracts. Conducts annual janitorial inspections of leased and owned facilities; conducts onsite visits as necessary to resolve issues.
• Monitor, review and maintain insurance coverage on all Cabinet owned &/or leased buildings and thecontents. Updates, reports changes on the insurance certificate report from the Div. of State Risk & Insuranceservices. Coordinates and implements insurance claims.
• Completes eMars transactions and creates detailed reports relating to inventory, property, fixed assets andinsurance claims for ELC agencies. Creates and maintains eMars reports relating to location, acquisition, saleand transfer of property. Maintains fixed asset reports in eMars .
• Meets with auditors and answers questions related to fixed assets. Provides audits and reports to financialdivision for inclusion in the Comprehensive Annual Financial Report. Creates eMars entries to processreimbursement of loss for insurance claims and monitors reimbursements.
• Develops, implements, maintains the coordination of inventory, control and or sale of property for theEducation and Labor Cabinet. Creates and maintains records of property locations, acquisitions, transfers andsales. Conducts physical inspections of all fixed assets, inventory, tags, marks, identifies existing assetsand reconciles with eMars reports.
• Performs contract compliance reviews and serves as liaison between agency office tenants in owned andleased buildings statewide, janitorial service providers and procurement branch. Reviews tenant inspectionreports, responds to tenant complaints and inquiries related to janitorial contracts and performance; maintainsrelationships.
• Performs other duties as assigned.

Preferred Knowledge, Skills, and Abilities for the selected candidate:

• Excellent communication, problem-solving, analytical skills and eMars.
• Day to day computer skills to include projections/forecasting, fiscal analysis, and ability to see the "bigpicture".
• Ability to work within a team as well as independently.
• Excel experience (pivot tables, creating formulas, and charts).
• Excellent interpersonal skills.
• Strong organizational skills
• Attention to detail
• Committed to meeting deadlines
• Ability to work volume and changing priorities.

If you are interested in a challenging yet rewarding opportunity to make a positive difference in our Cabinet,we would love to review your application for the Administrative Specialist Senior position within the Officeof Administrative Services, Division of Operations and Support Services.

This position will have access to confidential and sensitive information. The successful candidate will berequired to ensure the safeguarding and security of all confidential and sensitive information and will berequired to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes andrequirements pertaining to the safeguarding and security of confidential and sensitive information whileemployed and after employment ends.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government withyour Form I-9 information to confirm that you are authorized to work in the United States. ELC will only useE-Verify once you have accepted a job offer and completed the Form I-9.

For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities,please contact the Department of Homeland Security (DHS) at 999-897-7781 or

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Eric Jessee at View email address on click.appcast.io.

An Equal Opportunity Employer M/F/D