Administrative Specialist

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6/1/2026 (8:00 PM EDT)

26-02497

Administrative Specialist

Pay Grade12

Salary

$3,174.44 - $4,761.64 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

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Hiring Agency

Finance & Administration Cabinet | Office of the Secretary

Location

200 Mero St 5th Fl
Frankfort, KY 40601 USA

Description

The Division of Fiscal Management is in the Office of Budget and Fiscal Management within the Office ofAdministrative Services. The Division is responsible for accounts payable and receivable, asset management,procurement, record retention and other administrative tasks for the Finance and Administration Cabinet (FAC)and agencies administratively attached to FAC. The Division includes the Internal Accounting Branch and thePurchasing and Procurement Branch, both of which offer solid foundations for someone to learn and perform suchtasks for multiple departments.

The Administrative Specialist is provides professional fiscal and administrative support and oversight to theDivision of Fiscal Management Internal Accounting Branch for agencies within and administratively attached tothe FAC.

If you are interested in a challenging yet rewarding career where you can make a positive difference in theCommonwealth of Kentucky, we look forward to reviewing your application for the Administrative Specialistposition in the Finance and Administration Cabinet, Division of Fiscal Management.

Responsibilities may include, but are not limited to:

• Reviews, evaluates, audits, and monitors travel and purchasing documents to ensure compliance withinpolicies, procedures, statutes and regulations and budgetary limits.
• Resolve payable payment issues.
• Executespayables functions within eMARS.
• Makes recommendations for any necessary fiscal revisions to be in compliancewith division internal controls, and all other policies and procedures.
• Interprets, implements, and enforce policies and regulations to vendors and programmatic staff for theadministration of accounts payables and travel programs.
• Provides oversight and assistance as needed, andmakes recommendations for any revisions for programmatic revisions.
• Communicates with vendors and staff toresolve any inaccuracies, non-compliance, and budgetary issues with payables and travel documentation.
• Compiles and prepares reports in compliance with internal policies and by established deadlines.
• Monitorsexpenditures to ensure compliance with statutes and regulation, submitted and paid timely, accurate and codedproperly, and reasonable and allowable.
• Attends meetings as required.
• Prepares correspondence as needed.
• Maintains fields as required for auditpurposes and retention schedules.
• Performs other duties as assigned.

Preferred Knowledge, Skills and Abilities:

• Strong communication skills
• Accounting background
• Organization
• Creative thinking and problem solving
• Ability to work under pressure and multi-task
• Attention to detail
• Experience in Microsoft Office and Mars

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Kit Stone at View email address on click.appcast.io or View phone number on click.appcast.io.

An Equal Opportunity Employer M/F/D