Executive Assistant, Operations

Executive Assistant, Operations

Bellevue, Washington, United States

TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure, and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower's mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company's activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications all for significant human health benefits.

TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

Executive Assistant, Operations

TerraPower (TP) is seeking an Administrative Assistant who will support executive leadership in TP Operations, specifically the VP of Operations Division, VP of Supply Chain Division, and the Chief of Staff. This role will also provide support to the executive assistants at TP. They will provide support for corporate activities and events, travel, and internal communications. This role will serve as an auditor to ensure documents, presentations, and communications disseminated from the executive level represent TP in its most professional manner. This position will report to the VP of Operations Division.

Responsibilities

• Provide direct support to the VP of Operations Division, VP of Supply Chain Division, and the Chief of Staff, as well as Executive Assistants on the administrative team.
• Daily: enhance the work of assigned executives through general assistance and organizational support to include day-to-day interaction and facilitation of internal and external requests
• Directly manage and coordinate executives' schedules by planning and scheduling meetings, conferences, teleconferences, prioritizing functions, and appointments, ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly.
• Serve as the liaison between internal and external stakeholders by facilitating communications, planning events, distributing information, drafts agendas and scheduling meetings.
• Develop agendas, track/capture action items for pre-planning meetings and post meeting action(s).

Editing/Proofreading Compliance

• Perform preparation and/or technical editing and proofreading of Documents and PowerPoints
• Proofread for use of proper trademarks, markings, and templates
• Proofread for errors and consistency in communications and presentations
• Support Executive Assistants in making sure presentations have gone through the Public Release Procedure
• Assist with prerequisites for adding department training to Learning Management System (LMS)
• Assist with updates to organization charts

Travel

• Coordinate and book all travel for executives, as well as completing expense reports
• Support travel logistics, including travel packets, group travel itineraries and background information on meeting participants
• Facilitate quarterly new employee travel training, including updating documents

Communications

• Assist with internal communications
• Assist in supporting both in-person and hybrid meetings and events
• Serve as primary point of contact for executives to handle correspondence, both internal & external communications, including confidential/sensitive items.

Key Qualifications and Skills

• 5 years executive administrative support experience
• Highly skilled in using various video conference tools, such as Teams and Zoom
• High proficiency in oral and written communication
• High proficiency in Microsoft suite - including Outlook, Word, Excel, Visio, PowerPoint
• Proficient technical editing
• Proficiency in Atlassian Tools (Jira and Confluence) a plus
• Grammatical editing and proof-reading skills
• Strong organizational and time management skills with the ability to manage multiple priorities
• Demonstrate a strong bias for action and anticipates potential needs.
• High level of professionalism and integrity
• Strong attention to detail and a commitment to accuracy
• Ability to handle confidential information with discretion and professionalism
• Ability to problem solve and multitask
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.

Job Functions:

Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

• Motor Abilities: Sitting for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds.
• Repetitive work: Prolonged
• Special Senses: Visual and audio focused work
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hours/day
• Travel required 0-10%

Salary Range: $36.83 $55.24 per hour

* We typically place offers in the lower to middle portion of the range to maintain internal equity and allow room for growth. Any salary offered within the posted salary band is based on market data and commensurate with the selected individual's qualifications experience. This range is specific to Washington State.

Benefits:

• Competitive Compensation
• Salary, eligible to participate in discretionary short-term incentive payments
• Comprehensive Medical and Wellness Benefits
  • Medical
  • Vision
  • Dental
  • Life and Disability
  • Gender Affirmation Benefits
• Parental Leave
• 401k Plan
• Generous Paid Time Off (PTO)
  • 21 days of annually accrued PTO
• Generous Holiday Schedule
  • 10 paid holidays
• Relocation Assistance
• Professional and Educational Support Opportunities