Fleet Coordinator, Logistics

Fleet Coordinator

Tesla is seeking a highly motivated Fleet Coordinator to join the energy fleet team. This role will be the on-the-ground support for Tesla's Energy Fleet, helping all Tesla Energy Operations teams manage their vehicles and drivers. The role will oversee the fleets at a small group of warehouses (between 1 and 4), and will be responsible for coordinating vehicle maintenance, ensuring driver compliance, managing vehicle rentals, and supporting quarterly vehicle audits. The role will involve frequent communication across all levels of Energy Operations, including installers, service teams, and managers. It will also require strong organizational skills to track the necessary Department of Transportation compliance documentation. The Fleet Coordinator must possess strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

Responsibilities

• Coordinate vehicle scheduling, ensuring that vehicles are assigned to appropriate drivers and tasks efficiently. Monitor vehicle availability and usage to optimize fleet utilization and minimize downtime.
• Schedule and coordinate vehicle maintenance, inspections, and repairs to ensure the fleet's reliability and compliance with safety standards. Maintain accurate records of maintenance activities and repairs.
• Prepare and maintain documentation related to vehicle registration, insurance, inspections, and other compliance requirements. Generate regular reports on fleet performance, maintenance schedules, and other relevant metrics.
• Communicate with drivers to provide vehicle assignments, schedule changes, and maintenance updates. Address driver inquiries, concerns, and feedback in a timely and professional manner.
• Liaise with external vendors, suppliers, and repair shops to schedule services, order parts, and manage maintenance activities. Obtain cost estimates for repairs and services and track expenses.
• Maintain accurate and up-to-date records of vehicle information, maintenance history, and expenses in fleet management software or databases. Monitor fuel levels, vehicle accessories, and other inventory items related to fleet operations. Replenish inventory as needed and ensure accurate tracking.
• Assist in ensuring that fleet operations comply with relevant regulations, safety guidelines, and company policies. Assist in investigating accidents, incidents, and violations as needed.
• Provide administrative assistance to the regional fleet manager or team, including scheduling meetings, preparing reports, and managing correspondence. Adhoc requests from the team including sorting and shipping mail. Assist in coordinating driver training programs, safety workshops, and other educational initiatives.

Requirements

• Relevant certifications or additional education are a plus. Proven experience in administrative or coordination roles, preferably in fleet management or a related field.
• Strong organizational and multitasking skills. Excellent communication skills, both written and verbal. Proficiency in using computer software for data entry, record keeping, and communication.
• Attention to detail and ability to work accurately in a fast-paced environment. Basic understanding of vehicle maintenance and safety protocols.
• Ability to work collaboratively with various stakeholders, including drivers, vendors, and internal teams. Ability to travel regionally up to 25% of the time.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Compensation & Benefits

Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Medical plans > plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D
• Short-term and long-term disability insurance (90 day waiting period)
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program