Administrative Operations Assistant

SUMMARY
Provides business and shop office clerical assistance. Compiles and maintains records of business transactions.
DUTIES/RESPONSIBILITIES:

Assisting Operations Managers
Main priorities are to close out work orders and filing them away
Filling out heat codes on PRT’s and making sure they’re closed out before shipping
Assist’s creating work orders
Organize, scan and file away closed work orders
Assist’s creating PO’s
Assisting in maintaining correct inventory
Make inventory adjustments
Work closely with management about inventory discrepancies while closing orders
Assisting in Shipping
Assist creating MTR’s for shipments
Navigate ERP APTEAN to close out work orders.
Assist in invoicing
Assist engineering with tool calibration spreadsheets

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE -
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS -
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS -
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY -
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.