Facilities Coordinator

Job Description

Job Description

Facilities Assistant

Location: Corporate Headquarters

Schedule: Full-Time Contract Opportunity

Potential for Long-Term Employment and Career Growth

About the Role

We are seeking a hands-on, service-oriented Facilities Assistant to support the day-to-day operations of our corporate headquarters. This role is ideal for someone who enjoys being active, solving problems, supporting employees, and helping maintain a professional workplace environment.

The Facilities Assistant will work closely with the Facilities team to coordinate workplace services, mailroom operations, event setups, office moves, vendor visits, and general building support. Success in this role requires a positive attitude, strong communication skills, and a willingness to roll up your sleeves and assist wherever needed.

This is an excellent opportunity for someone looking to build a long-term career within a stable organization, with potential opportunities for future growth and advancement.

What You'll Be DoingFacilities & Workplace Support

• Assist with daily workplace operations across multiple office floors.
• Respond to employee facility requests and help resolve general building-related issues.
• Coordinate with building management, engineering teams, and outside vendors when repairs or maintenance are required.
• Conduct routine inspections of office spaces and identify facility concerns.
• Support workplace safety and ensure adherence to company and building policies.

Mailroom Operations

• Manage incoming and outgoing mail and package deliveries.
• Communicate with employees regarding package arrivals using Microsoft Teams and Outlook.
• Maintain organized mailroom operations supporting approximately 300 employees.

Office Moves & Workplace Reconfigurations

• Assist with employee office relocations, furniture moves, and workstation setups.
• Support department moves by coordinating logistics between teams.
• Assemble, disassemble, and relocate office furniture as needed.

Event & Conference Support

• Set up and break down conference rooms, town halls, meetings, and company events.
• Arrange seating, furniture, and audiovisual equipment for events.
• Ensure event spaces are prepared, organized, and operational.

Vendor Coordination

• Serve as an on-site point of contact for service providers, contractors, and vendors.
• Escort and coordinate vendor visits while ensuring compliance with building requirements.
• Help maintain professional relationships with external partners.

Administrative Support

• Utilize Microsoft Office, Outlook, and Teams to communicate updates and track requests.
• Maintain basic spreadsheets for workspace planning, office moves, and workplace projects.
• Assist with inventory tracking and workplace asset coordination.

Qualifications

• Associate degree preferred, or equivalent professional experience.
• 2+ years of experience in facilities, workplace services, office services, mailroom operations, hospitality, property management, or related fields.
• Strong customer service and communication skills.
• Comfortable interacting with employees at all levels, including executives and leadership teams.
• Proficient with Microsoft Office, Outlook, Teams, and basic spreadsheet management.
• Strong organization, prioritization, and problem-solving abilities.
• Positive attitude with a willingness to take direction and assist wherever needed.

Physical Requirements

• Ability to frequently lift, move, and transport items up to 50 pounds.
• Comfortable standing, walking, bending, and moving throughout a multi-floor office environment.
• Ability to assist with furniture relocation, office setups, and event preparation.

What We're Looking For

• A dependable, hands-on professional who takes pride in supporting others.
• Someone who isn't afraid to jump in, whether it's coordinating a vendor, setting up an event, moving furniture, or helping resolve a workplace issue.
• A team player with strong professionalism, excellent communication skills, and a customer-first mindset.
• Candidates with demonstrated job stability and longevity are highly preferred.

If you enjoy keeping operations running smoothly, working with people, and being part of a collaborative workplace environment, we'd love to hear from you.

Job Type & Location

This is a Contract position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Irvine,CA.

Application Deadline

This position is anticipated to close on Sep 18, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.