Part-Time Data Entry Assistant

Job Description

Job Description

Why You Want to Work Here

Join a collaborative and fast paced team where your work has a direct impact on the business. You’ll have the opportunity to grow with a company in a specialized industry focused on environmental protection while working in a friendly and supportive environment where your contributions are valued. This is a great opportunity for someone who enjoys taking ownership of their work and playing an important role in keeping day to day operations running smoothly.

We are looking for a detail oriented and proactive Data Entry Clerk to support our procurement and customer service operations. This role is responsible for entering purchase orders, submitting orders to vendors, tracking order status, and providing timely updates to the team.

You will work closely with our Customer Service Supervisor and play an important role in keeping orders accurate, organized, and moving forward. The ideal candidate is someone who enjoys solving problems, taking initiative, and providing helpful support without always needing to be asked.

• Enter customer purchase orders into QuickBooks and ensure all order details are accurate and complete
• Coordinate with internal teams to align on timelines, requirements, and order details
• Monitor order schedules and provide proactive updates regarding shipping status, delays, trends, and potential issues
• Troubleshoot order discrepancies and help coordinate quick resolutions with internal teams
• Track and maintain accurate order information throughout the procurement process
• Provide responsive and professional communication with vendors and internal stakeholders
• Support the team with accurate and timely data entry and administrative tasks

• Detail oriented with strong organizational and multitasking skills
• Inquisitive, service oriented, and proactive
• Strong written and verbal communication skills
• Comfortable communicating with vendors and internal teams
• Motivated by problem solving and keeping projects on track
• Experience in purchasing, customer service, order management, data entry, or inside sales support
• Comfortable working in QuickBooks or a similar software system
• Strong attention to accuracy and detail while still enjoying a role that involves regular communication
• General understanding of supply chain operations and fulfillment processes

Nice to Have: Familiarity with capital projects, BOM based purchasing, or progress billing processes 

Part time 

$18/hr-20/hr